Performance textile company triples productivity using Zoho Creator.

About Systematix Infotech

Established in 2005, Systematix is a leader in providing end-to-end digital services. The team’s ability to offer innovative solutions has helped them attract globally well-known brands across 28 countries as their customers.

"Zoho Analytics has given us a completely different perspective on the way we operate."

The Challenge

We were using an à la carte system comprised of several custom-built apps. After trying out several project management tools, we opted for Zoho Projects. Soon, we realized that the analytics offered inside Zoho Projects wasn't enough. We needed in-depth analytics to get better visibility into our project execution. We wanted to know the productivity of every employee, the time taken for each project, number, and type of bug produced, analyze timesheets and billable hours per employee.

Systematix needed a BI solution that would integrate well with Zoho Projects. They wanted critical insights into project planning, execution efficiency and, employee utilization.

Solution

We chose Zoho Analytics after seeing the way it seamlessly integrated with Zoho Projects. The auto-generated reports were great and provided us with insights that we had never thought of. The drag-and-drop interface enabled us to easily create customized reports to understand the gaps, measure productivity per person or team, monitor progress easily and, track the number and types of bugs filed.

Since deciding to try Zoho Analytics, they haven't looked back. The automatic report generation feature of Zoho Analytics gave them powerful insights in no time.

Zoho Analytics has given us a completely different perspective on the way we operate. It's helping us make critical business decisions—it enables us to take actions immediately. Our estimates of time saved because of implementing Zoho Analytics is 30%. The charts are beautiful and we can share them easily with our team to help everyone understand the issues involved.

team to help everyone understand the issues involved. " With Zoho Analytics, Systematix were able to create dashboards that helped them track and monitor all key performance indicators(KPIs) at one place. The team collaborated by sharing relevant reports and dashboards within the organization. With the right figures in hand, they were able to make critical business decisions with confidence and the results spoke for themselves. This also ensured transparency was consistent throughout the process.

"When I finished the App, I wanted more, I was addicted"

Color Development

The brands/manufacturers can request or define color standards for the material and the vendor can make color submissions here. Approved colors are then developed.

Material Engineering

A virtual material is constructed and designed using Material Engineering Module. Tek Textil Engineers create the Bill Of Material, specify the vendor, select the correct knitting machinery for the process. They then assign vendors based on capabilities to create a model and construction sheet of the material. Vendors upload actual data from the process when engineering the material in the factory.

Process Engineering

Tek Textil engineers use this module to create the process routings/process steps and initial settings for each process.

Specs and Testing

The brands and the R&D team can generate the material specifications from the general specs of the brand. These specs are then put into the lab tests. When the material reaches the quality control labs, these specs are referred and used for tests. The results are automatically updated on an HTML page and displayed instantly. Customers have access to all the test results and can raise a P.O immediately.

Production

The process routing for the material, that was locked in after the development, is automatically generated on the production floor. The material specs and routings are used to generate a production plan for the planning department. Ordering of new materials, production and quality tracking of the production orders can be done in this module.

VIM and Customer style master

The brand's inputs about specifications are developed into the proper material specification by Tek Textil's R&D engineers. The vendors start working on these and update them with real data from the process. The virtual material is developed and submitted for approval. The ones which get an approval are locked and added to the VIM.

A separate view of the VIM is provided to the customer with his/her pricing.

Approval and notification systems

Every time the virtual material development is completed by the vendor it is submitted for the lab tests. The customers are notified about the test results and the material which pass is listed as a drop-down from which customer can approve the ones which he wants to go into production.

Forums

A new thread is opened each time a new material request is received and the users of the App can participate in this thread as the request evolves into specifications, undergoes lab test, meets approval and finally moves into production.

"We are able to get real time data about the App"

Virtual Catalog

A database of all approved material specifications is stored in the VIM. It forms a library of the materials that brands can choose from while placing new requests.

Costing

Once the material request is received, the raw materials needed to develop the material, the machinery needed and the process routing required are finalized by Tek Textil. Based on this, a first level BOM is prepared. As the material gets developed with further inputs from the vendor, the actual costing of the material is finalized and updated in the App.

Task Management

An inbuilt task management module assigns and tracks tasks involved in the material development process. Like a project management system, it sends periodic reminders and notifications to the owner of each task.

Quality Control

The customer can generate a production order right from the App and once it goes into production, the statistical process control data and quality reports are generated at different data points and updated in the App. The real time data are compared with the specifications from the VIM and quality control actions are taken.