## Zoho Invoice — Product, features, payments, integrations, solutions, and help Index

Access the complete documentation index at:
https://www.zoho.com/ae/invoice/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Expense Preferences

Preferences is where you would be setting up the mileage rates and vehicle details. If your organization uses different vehicles with different mileage rates, you can store them here. Later, based on this, you can record expenses and get them reimbursed by raising an invoice for them.

### Mileage Rate and Vehicle Tracking:

**Scenario:** Charles has 3 different vehicles which he uses for delivery. He would like to track the mileage expenses for all of these separately. He adds them in the preferences section with their mileage rate and raises expenses for them separately.

Similarly, you can add your vehicle details in the preferences and record expenses for them. 

*   Go to the **Vehicle** tab and click the **+New Vehicle** button.
*   Enter the vehicle’s name in the **Vehicle Name** field.
*   Give the description of the vehicle (if you want to) in the **Hint** field and hit the **Save** button.

![Vehicle Details](/invoice/help/images/expense/vehicle-track.png)

*   Go to the **Preferences** tab.
*   Choose the default category under which the expense usually falls and select the default unit.
*   Under **Mileage rates**, select the **Start date**, choose the vehicle from the drop down and enter the mileage rate.
*   Likewise, click on the **+Add Mileage Rate** to add another vehicle’s info.
*   Hit the **Save** button when you’re done.

![Mileage rates](/invoice/help/images/expense/mileage-rate.png)