Create a New Project
Different businesses have different methods of billing for their projects. It depends on the kind of work that is being done in the project. In Zoho Books, you can create projects based on their billing methods.
- Go to Timesheet > Projects and select +New Project.
- Enter the name of the project in the Project Name field.
- Add a description of the project if any and select the customer from the Customer Name drop down for whom the project is being created.
Now select the Billing Method for the project from the types of billing methods available in the drop down.
- Fixed Cost of Projects
- Based on Project Hours
- Based on Task Hours
- Based on Staff Hours
(i) Fixed Cost for Projects
|Total Project Cost||Enter the project cost for which you will be billing your customer.|
|Users||Select a user to work on the project. You can also add an extra user by clicking on Add User.|
|Tasks||Enter the Tasks that need to be done to complete the project. You can add more tasks by clicking on Add Task.
Tasks can also be created later for the project.
(ii) Based on Project Hours
User and Task fields are the same as for the above section.
Rate per hour: Enter the rate that will be changed for an hour of work that goes into this project. At the completion of the project, you can charge your customer based on the number of hours logged for the project.
(iii) Based on Task Hours
User field is same as for the above sections.
Tasks: enter the tasks and the rate that will be charged to finish that particular task. At completion of the project, you can charge your customer based on the tasks completed.
(iv) Based on Staff Hours
Task field is same as for sections (i) & (ii)
Users: Enter the rate that will be charged by the user for an hour of work. At the completion of the project, you can charge your customer based on the number of hours logged by users for the project.
If you have any budgetary constraints and would like to have a report based on the allocated cost or hour and the cost or hour actually spent,
Check the Check to add budget for this project box. This is placed below the Billing Method field.
Select the type of budget you would like to track from the Budget Type drop down.
|Total Project Cost||This cannot be applied to projects with Billing Method as Fixed Project Cost.
This will notify in the Project Summary report when the overall project cost is higher than the budgeted project cost.
|Total Project Hours, Hours Per Task & Hours Per Staff||
Total Project Hours
Hours Per Task
Hours Per Staff
This will notify in the Project Summary report when the logged hours are higher than the budgeted hours.
- This will be shown on the project dashboard. The reports can be seen from the Project Summary report under Reports > Projects and Timesheet.