Add Transactions

If you are unable to fetch feeds from your bank due to various reasons, you can record manual entries and import transactions for your offline or past bank transactions of your bank or credit card accounts. 

In this page..


Manually Add Transactions

To record manual entries for your offline transactions for your bank or credit card accounts, 

Transaction Approval

Just like the way expenses are recorded, the money that your customers pay such as the sales, interests, refunds on expenses, deposits and other incomes can be recorded manually from the options given under the Money In tab from the Transactions drop down. 

Pro Tip:  You can add additional details about your transaction by attaching a document.

To attach a document, click Upload file.

Note: You can upload a maximum of 5 files, 5MB each.

Importing Bank Statements

You can import bank statements for your manually created bank and credit card account. The bank statements you import can be of the CSV, TSV, OFX, QIF, CAMT.053 or PDF formats.

If the chosen file is of the CSV, TSV, OFX, QIF, CAMT.053 formats, here’s how you can add them to your bank:

By default, the character encoding is chosen as UTF-8 (Unicode). 

Pro Tip:  To ensure that you’ve selected the correct character encoding, check your import statement file.

Note: The comma is assumed to be the default delimeter. Ensure that you’ve selected the correcter character encoding based on your import file. 

Transaction Approval

The next step is to map the Imported file headers with the fields in Zoho Books. The best match to each field for the selected file will be auto-selected.

Transaction Approval

Pro Tip:  You can save your preferences for future references by selecting the Save these selections for use during future reference option.

You’ll be able to preview your import details where you can check for your errors and unmapped fields. If you want to make any changes, you can click Previous to edit your import preferences.

Transaction Approval

If the chosen file is of the PDF:

Note: All the PDF files that you upload in Zoho Books will be imported via Perfios.

Transaction Approval

Auto-Forward Bank Statements

If you have enabled auto-forward bank statements, you will be able to forward the emails with attachments from your bank to Zoho Books automatically. To add the forwarded statements to the relevant bank:

Bank Statements Transaction Approval

If the chosen file is of the CSV, TSV, OFX, QIF, CAMT.053 formats, you will be redirected to the Import Statements page in the Banking module. Here’s how you can add them to your bank.

Insight: Ensure your bank supports statements forwarding via email in CSV, PDF, XLS, TSV, OFX, QIF or CAMT.053 format.

Transaction Approval

Match the fields with the Import File Headers and hit Next.

Transaction Approval

Pro Tip:  You can save your preferences for future references by selecting the Save these selections for use during future reference option.

You’ll be able to preview your import details where you can check for your errors and unmapped fields. If you want to make any changes, you can click Previous to edit your import preferences.

Transaction Approval

If the chosen file is of the PDF:

Note: All the PDF files that you upload in Zoho Books will be imported via Perfios.

Transaction Approval

Undo Last Import

If you’ve uploaded the wrong bank/credit card statement or uploaded the same statement twice , you can undo your last import.

Transaction Approval

After that, you’ll be able to preview the transactions that are going to be deleted before you undo your last import.


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