Add a Bank Account or Credit Card Account

In Zoho Books, you can track your transactions, have manual and automatic feeds imported for your bank and credit card accounts.

Accounts can be added either by,

To add a bank account, follow these steps:

Banking Overview

Banking Overview

Note: Banks with the “c” icon indicates a credit card account.

Your bank account will be added to Zoho Books.

Bank Feeds

Once you add an account from the list of banks available, bank feeds will be automatically enabled by default.
To identify if the bank feed in your account has been activated or not, just check on the bank feed icon present next to the account name.

Bank Feeds

For your account with bank feeds you can,

Update Credentials

Login credentials of your bank account is very important for the bank feeds to be fetched into your account. Some cases where it will be necessary to update your credentials are,

Refresh Bank Feeds

For non-MFA bank accounts, bank feeds are fetched every 24 hours into your account automatically. If your bank feeds are not fetched automatically, it could be due to a temporary glitch. You can refresh the bank feeds manually. However, manual refresh is limited to once a day.

Some banks adopt MFA for security purposes. If your bank adopts MFA, you will have to manually refresh the feeds.

What is MFA?

Multi-Factor Authentication is an authentication approach which requires the presentation of two or more authentication factors like questions, images and code verification. Unless the authentication is cleared the bank will not allow Zoho Books to automatically fetch the feeds.

To manually refresh bank feeds:

Refresh Feeds

Security Key

Note: When bank feeds are fetched, either automatically or manually, they will be fetched only till yesterday. That means for today, you will be able to see the bank feeds only till yesterday.

Deactivate Bank Feeds

You can deactivate bank feeds if you do not want it to be fetched from your bank.

Settings

If the bank or credit card you are searching for is not listed or unrecognised, you can always manually add them.

Other Actions

Some of the other actions that can be performed on the bank account can be viewed by clicking the Gear icon on the top right corner of the page.

Connecting with your bank

You can also add transactions to the bank feeds by the following steps: Click Add Transaction on the top right corner of the page. * Select the account for which you wish to record the transaction.

Connecting with your bank

Manually Adding Accounts

Sometimes, the bank or credit card you are searching for might not be available. In this case, you can manually add an account and import its statement. Here’s how:

Once this is done, there are two types of accounts that you can add:

Let us see how both of them can be added.

Bank Account

Fields Description
Account Name The name of your bank account that will be displayed in the transaction pages.
Account Code The code of your bank account (if any).
Currency Currency in which the bank account transactions are handled.
Account Number Account number provided by the bank to your account.
Bank Name Name of the bank which holds the account.
Routing Number Routing number is an exclusive identification number assigned to banking institutions by the American Bankers Association (ABA).
Description You can save personalized notes about the bank account for your reference.

Manual Account

Credit Card Account

Fields Description
Account Name The name of your credit card account that will be displayed in the transaction pages.
Account Code The code of your bank account (if any).
Currency Currency in which the credit card account transactions are handled. You can select the currency from the drop down.
Bank Name Name of the bank which issued the credit card you hold.
Description You can save personalized notes about the credit card account for your reference.

Manual Account

Importing Bank Statements Manually

You can import statements of the bank or credit card account that you have manually created into the manually created account. Here’s how:

Note: Zoho Books supports CSV, TSV, OFX, QIF CAMT.053 and PDF file formats to import the bank statement.

Note: Download the sample file provided to have an insight on the perfect import file.

To know more about importing files, Read Here

Importing PDF Bank Statement

Zoho Books has integrated with Perfios, which is a FinTech company, that helps in importing PDF bank statements with ease. Now, you can import the PDF bank statements of all the banks in UAE into Zoho Books via Perfios.

To import PDF bank statements:

Import Bank Statement Image

Choose Bank

Enter Password

The bank statement will be imported into Zoho Books immediately. If the PDF statement format has been changed by the bank, then the statement will be imported within 48 hours.

Note: As soon as you import the PDF statement, your Zoho Books bank account will be integrated with Perfios.

Disabling Perfios Integration

If you don’t want to import PDF bank statements, you can disable the Perfios integration. Go to the bank’s Overview page in Zoho Books, click Disable Integration next to Perfios to diable the integration. Once you disable the Perfios integration, all your data that is with Perfios will be deleted. However, the data you had imported to Zoho Books will be available.

If you enable the integration again and import the previously imported statement to Zoho Books, a duplicate copy of the statement will be created in Zoho Books.

Enabling Automatic Bank Feeds

Manually added accounts can be enabled with automatic bank feeds too. Connect the bank or credit card from the list provided with the manually created account.


Adding Transactions
Banking Overview

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