Did you know that Zoho Sheet’s ‘sheet-level’ sharing options can be a powerful tool in enhancing your ‘online collaboration’ experience?
Whether it is
Sharing different sheets in the same workbook among a group of power users with different access privileges (for example: preparation of an organization’s typical quarterly financial statement which may contain multiple worksheets like balance sheet, schedules, income statement, cash flow statement – each individual sheet with different access privileges for different users based on their ‘need-to-know’ status) or
- Sharing the entire workbook among different users withe options to control access to each individual user or for the entire group (for example: a project activity tracker, with ‘modify data’ rights to managerial users and read-only access to others).
You can share entire workbooks with users, hide individual sheets from users whom you don’t want it displayed while displaying it to others at the same time, or just form your own group of users granted with different access privileges depending on your specific needs.
As soon as you’re done creating a spreadsheet that is ready to be shared, you can find that Zoho Sheet contains an easy-to-find menu option called ‘Share’ (placed conveniently in the top menu bar – you can’t miss it).
The ‘Share’ option offers you a small controls platform using which you can allow/restrict people to access your spreadsheets.
You can choose between multiple options – marking your whole workbook (Entire Document) as ‘Shared’ – with ‘Read Only’ access to some users and ‘Read/Write’ access to others, or marking individual worksheets as ‘Shared’ with different privileges for different users.
On clicking the ‘Share’ option, we find that it contains two tabs – ‘Share’ & ‘Shared Details’. The ‘Share’ option helps us set the above-mentioned sharing privileges, while the ‘Shared Details’ contains information about the sharing levels set & helps us view the share options we’ve set for our spreadsheet when we return later.
You can change/remove your settings from the ‘Share’ menu or access it even from the sheet name tab.
The potential uses for such sharing are many and can be used by users across all walks of life – whether you work in an organization where multiple users need to process/work on the same worksheet with different access levels provided to each user depending on hierarchy or responsibilities or you are a Marine Biologist performing research with collaborators across continents or you are a University Lecture Assistant who needs to collate intra-department/class results internally with other departments before publishing collated results to students – Zoho Sheet’s ‘sheet-level’ sharing is for you!