Manage Workspace Administrator

Manage Workspace Administrator

Zoho Reports supports adding multiple Workspace Administrator in your Workspace. With this, you can entitle your user to perform all operations on the Workspace without individually setting them. 

  1. Who is a Workspace Administrator?
  2. What privileges does the Workspace Administrator have?
  3. Who can add a Workspace Administrator?
  4. How do I add a Workspace Administrator?
  5. Can my Workspace Administrator see all the Workspace in my account?
  6. Can a Workspace Administrator add a User to the Workspace?
  7. How do I remove a Workspace Administrator?

1. Who is a Workspace Administrator?

A Workspace Administrator is a person who is the owner of a specific Workspace(s) in a Zoho Reports Organization. Workspace Administrator can perform all the operations in a Workspace, except deleting or renaming the Workspace.

2. What privileges does Workspace Administrator have?

If the Account Administrator has granted the privileges of Workspace Administrator to a user, then the Workspace Administrator inherits all the privileges on the Workspace, except for the permission to rename and delete the Workspace Administrator.

They can perform the following operations in the Workspace.

  • Add tables
  • Import data
  • Create reports
  • Share views to new users
  • Publish views
  • Export and Email views

3. Who can add a Workspace Administrator?

The Account Administrator can only add a user as a Workspace Administrator. Please do note that this option is available only for the users of the Standard plan and above.

4. How do I add a Workspace Administrator?

5. Can my Workspace Administrator see all the Workspace in my account?

No, the Workspace Administrator cannot see all Workspace in your account. This privilege is at a Workspace level. They can access all the views in the Workspace in which you have added them as Workspace Administrator. 

6. Can a Workspace Administrator add a User to the Workspace?

Yes, the Workspace Administrator can add new users to the Workspace by sharing view to them.

7. How do I remove a Workspace Administrator?

Follow the below steps to remove a Workspace Administrator privilege from a user. 

  • ‌In the Explorer tab, click Manage Workspace Admins.
  • ‌The Manage Workspace Admins dialog will open. Remove the e-mail addresses of users you want to remove from the list. The Workspace Administrator will be removed from the Workspace.