From Cloud Storage

Importing data from Cloud Drive

Zoho Reports allows you to import data from CSV, Excel (XLS and XLSX), JSON, HTML and zipped files stored on different Cloud Drive/Storage such as Zoho Docs, Google Drive, Dropbox, Box and OneDrive, for advanced reporting and analysis. You can also schedule periodical import from your Cloud Drive.

The below video will give you a quick overview on importing data from Cloud Drive

This section explains how to import data from Cloud Drive into Zoho Reports.

  1. What are the Cloud Storage services from which I can import data into Zoho Reports?
  2. How do I import data from Google Drive into Zoho Reports?
  3. How do I import data from Zoho Docs into Zoho Reports?
  4. How do I import data from Dropbox file into Zoho Reports?
  5. How do I import data from Box into Zoho Reports?
  6. How do I import data from OneDrive into Zoho Reports?
  7. What are the file formats that can be imported into Zoho Reports?
  8. Can I import data into an existing table?
  9. Can I import huge files into Zoho Reports? 
  10. How do I set custom date format?
  11. Can I map a column from my file into a column in Zoho Reports table while importing?
  12. Can I save my import settings?
  13. Why do I see Warning Details in Import Summary?
  14. How do I set On Import Error options?
  15. Can I retain the relational data modeling from my source?
  16. Can I schedule importing data?
  17. Can I import files from my local drive?

1. What are the Cloud Storage services from which I can import data into Zoho Reports?

Zoho Reports supports import of data from the following Cloud Storage:

  • Zoho Docs
  • Google Drive
  • Dropbox
  • Box
  • Microsoft OneDrive

2. How do I import data from Google Drive into Zoho Reports?

3. How do I import data from Zoho Docs into Zoho Reports?

4. How do I import data from Dropbox into Zoho Reports?

5. How do I import data from Box into Zoho Reports?

6. How do I import data from OneDrive into Zoho Reports?

7. What are the file formats that can be imported into Zoho Reports?

Zoho Reports supports importing data from the following sources.

  • Comma Separated Value (CSV)
  • Excel (XLS and XLSX) /SXC
  • HTML
  • Tabular Text files
  • JSON
  • XML

8. Can I import data into an existing table?

Yes, you can import data into an existing table. Follow the given steps to import data into existing table.

  1. Open the table into which you want to import data.
  2. Click Import Data > Import Data into this Table.  Import wizard to import data into that table will open.

Refer to the following video to know more on this.

9. Can I import huge files into Zoho Reports? 

Zoho Reports has the following restrictions on the size of data import. You can upload a maximum of 1,000,000 rows and the file size should not exceed 100 MB

However, you can upload huge CSV files using the Upload Tool. This is a packaged downloadable tool installable in your machine. You can use this via GUI mode or command line mode to upload the data. You can also schedule upload of data using this tool.

Refer the Upload Tool documentation section to know more on this. 

10. How do I set custom date format?

By default, Zoho Reports tries to identify the date format of the given date column from the data provided and display the same. If you find that to be incorrect or if Zoho Reports had failed to recognize any date column then you can set the date format in the Format of Date Column(s) option. Refer to this link, to know more how to construct custom date format.

11. Can I map a column from my file with a column in Zoho Reports table while importing?

Yes, you can map columns while importing. In the Data Preview of the Import Setting, a drop-down will list all the columns in the Zoho Reports table. You can choose whether this is a new column or the data need to be mapped to an existing column in the Zoho Reports table in this drop-down.  

12. Can I save my import settings?

Your import settings will be saved when your data source meets the following criteria. 

  • You have your data in Web or FTP server 
  • Your data has column header

You can choose to import the data whenever you want using the Refetch Data Now option. 

13. Why do I see Warning Details in Import Summary?

Specifying a wrong data type for your column will generate errors on import. Zoho Reports will handle the errors condition as you have set in On Import Errors option. 

In case of such errors, the details of the same would be shown in the Import Summary dialog.

14. How do I set On Import Error option?

You can specify how Zoho Reports should handle errors condition (in case it occurs) in the Import settings dialog of Import Wizard.

The following are the possible options:

  • Set Empty Value for the Column (default) - Select this option to set empty value to the corresponding column value which had problems while importing.
  • Skip Corresponding Rows - Select this option to skip the corresponding rows in which an error occurs while importing.
  • Don't Import the data - Select this option to abort the import process, if any error occurs during importing.

In case any error occurs during import, the details of the same would be shown in the Import Summary dialog (refer to the below question) which would be shown on Import process completion.

15. Can I retain the relational data modeling from my source?

You cannot retain the relational data modeling from your source. However, Zoho Reports allows you to auto join tables. 

While importing a new table into an existing database, Zoho Reports auto identifies columns with the same column name and datatype and provides suggestions for lookup. You can create this lookup by following the steps in the below slide. 

16. Can I schedule importing data?

Yes, you can schedule your import. Zoho Reports supports scheduling import when you have stored your data in a web URL or FTP Server. It is mandatory that your data has a column header. 

Refer the slideshow to know how to schedule the import.  

 

17. Can I import files from my local drive?

Refer to the Importing Data from Files and Feed section to know how to import data from the local drive.