Every day we spend most of the time on urgent but low priority tasks and postpone the most important tasks. The Pareto principle of 80/20 rule applies here i.e. 80% of the most important work gets completed if you try to figure out 20% of the high priority tasks. An effective task management software must guide you to find these top 20% of high priority tasks for efficient project management process in a team.
With Zoho Projects as your task management software, you will spend more time to complete tasks and less time managing it. The task management module helps you effectively to track key milestones, set dependencies and accomplish tasks for a productive work.
Manage Project Activities from a Central Place
Project tasks and task lists make it easy to keep your work items organized and manageable, all in one centralized and easy-to-access location. You can monitor the status of tasks, assign tasks to members, set task dependencies, send email reminders and track progress of your project. Plus you can convert emails into tasks.
Milestones can be used to group tasks together and quickly evaluate how close the project deliverable is to completion. Zoho Projects categorizes milestones as upcoming, overdue, archived or completed.
Setup a Timesheet Process
You can now establish an approval process for timesheets, to streamline approvals and billing. Unapproved entries are displayed as notifications in red, on the Timesheet icon inside the respective project. And timesheet entries can be approved as a single item or in bulk.
Activate Timer for Tasks
You can start the timer for a task that will record your actual working hours. After completing the task, you can stop the timer. And your entries are automatically logged in the timesheet.
You can log time for tasks daily or weekly based on your convenience and easily calculate the billable and non-billable hours for any project.
Subtask are used to split up the parent task into a number of child tasks that can be assigned and tracked separately in the project. Splitting tasks into smaller tasks i.e. work breakdown structure often provides a better picture of the project progress.
You can now view tasks in more than one style. You can view tasks in Classic View, Plain View, Kanban View, Dependency View and Gantt View. The different views help you to view tasks in various perspectives and provide a distinct status of the project deliverable.
You can instantly view task reports under Tasks & Milestones. Task reports provide a consolidated view of all your open and closed tasks, in the selected project. You can click and view details of any owner, milestone or priority.
Update Tasks in One Go
You can update task selectively or in bulk. In Classic View, you can close tasks, set priority, change the task owner and move task from one task list to another. And in Plain View, you can close tasks, set priority and change the task owner.
Setup Task Reminders and Duration
Task reminder is an extremely useful feature that constantly reminds of everything that is necessary for your work. With task reminders in Zoho Projects, you can stay on top of what's going on through timely email reminders, so you don't miss important milestones in your project.
Plus you can also set task duration in days or hours based on your project need. You can create tasks even if you are unsure of the start time in Zoho Projects.
Configure Holidays and Setup your Business Hours
In any project, a task's start date, end date, start time, end time and duration is calculated based on its Business Hour configuration. Based on Business Hours settings, you can view the weekends, holidays and non-business hours, to precisely know the working days or hours of your resources.
You can now automatically set the reminder for a task to the previous business day if it falls on a weekend.