- David Panitch RTG-inc.com, Consulting Services: "We have been utilizing Zoho Projects for over a year and couldn't be more pleased with the product. We are always using Zoho with our clients and they are able to quickly understand how to interact with the system. The enhancements that are regularly added continue to make this THE project management tool. We don't know how we would effectively manage projects without Zoho. "
Creating a project plan is the first thing you should do when undertaking any kind of project. Often we ignore a project plan in favor of getting on with the work. We fail to realize the value of a project plan in saving time, money, resources etc. Thorough planning is needed to reduce much of the uncertainty surrounding the execution of the project.
Before you can build a project, the project plan helps you to decide what exactly the project is all about, what is the scope and how you can achieve this through your project.
For example, your project may be any of the following :
To plan such projects you need to set proper deliverables, assign resources, track length of an activity and estimate cost. For this, you need to have an effective project planning software which is easy-to-use and above all affordable. With Zoho Projects as your project planning software, you will have more time to do real work and will have to spend less time managing it.
The performance of the entire project is measured against the project's three starting points i,e the scope, schedule and cost. These provide the stakes in the ground, and are used to determine whether or not the project is on track during execution. They act as the baselines for proper execution of the project.
It is important for the project manager to get clarity and consent on what work needs to be done and by whom in the team. The manager should be aware of the decisions each stakeholder / client will make and how it will be achieved during the course of a project.
The scope statement is arguably the most important one in the project plan and should include: Business needs, objectives, scope and benefits of completing the project. It can be treated like a contract between the project manager and stakeholder, one that can only be changed with stakeholder's approval.
Once the project deliverables are confirmed in the scope statement, they need to be developed into a work breakdown structure (WBS) of all the deliverables. The scope includes all the deliverables need to be produced on the project, and therefore identifies all the work to be done.
One important aspect of project plan is the communication plan. A communication plan must state: Who on the project wants which reports and how often, How issues will be escalated, who will solve it and when and Where project information will be stored, in what format and who can access it.