Getting Started Guide

Calendar Views

You can view the calendar events based on a project user or project activity such as milestones, tasks, etc in Zoho Projects. In addition, you can sync your Zoho Projects calendar with MS Outlook using the gcalendar / icalendar link available in Calendar.

User based Calendar

In Projects, select the required project, and then click Calendar. Click the Filters option at the top right corner, and choose the required ASSIGNEE to filter all the milestones, meetings and tasks assigned to the filtered team member (s) for the selected month.

User based calendar

Type based Calendar

In Projects, select the required project, and then click Calendar. Click the Filters option at the top right corner, and choose the required TYPE to filter only the milestones, meetings and tasks assigned for the selected month.

Calendar Type

Sync Calendar with MS Outlook

  1. Log into your portal and select the required project, click Calendar, and then click the ICS help link at the top right corner.
    gcal-link
  2. Copy the gcalendar link.
  3. Open the Outlook 2010 application and click the File menu.
  4. Click the Account Settings drop-down arrow, and then click Account Settings.
  5. Click the Internet Calendars tab, and click New.
  6. Paste the gcalendar link, copied from Zoho Projects and click the Add button.
MS Outlook

Sync with iCalendar

To view the project data in iCalendar :

  1. Log into your portal and select the required project, click Calendar, and then click the ICS help link at the top right corner.
    ical-link
  2. Copy the iCalendar link.
  3. Open the iCalendar application.
  4. In the Calendar menu, click the Subscribe option.
  5. Paste the iCalendar link, and click Subscribe.
  6. Provide the Calendar name, and select the things to be displayed in the calendar.
  7. Select the Auto-refresh option, and click OK.

You will receive the activities feed in iCalendar application.

Sync with Google Calendar

To view the project data in Google Calendar :

  1. Log into your portal and click My Calendar, and then click the ICS help link at the top right corner. 
  2. Copy the gcalendar link.
  3. Go to the Google Calendar service and click the Other calendars drop-down arrow.
  4. Click the Add by URL option, paste the copied gcalendar link, and then click Add Calendar.

This loads all your calendar events in Google Calendar

Google Calendar

Subscribe to Zoho Calendar Service

To subscribe Zoho calendar service:

  1. Log in to your Zoho Projects account.
  2. In a new tab, access https://calendar.zoho.com.
  3. Click Settings displayed on the right corner.
    settings-calendar
  4. Click Zoho Apps displayed on the left and then choose Zoho Projects from the displayed options.
    zoho-apps
  5. Choose the required portal and click Subscribe to update the events in Zoho Calendar.

Note:

  • The tasks, milestones and events assigned to you will be displayed on Zoho Calendar after the default sync interval.
  • If you want the events to be updated immediately, you can click App. Calendars displayed on the left and then click the Update option displayed below the portal name.
App Calendar

Related Topics

Create Events | View Events

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