Tasks » Managing Tasks

Managing Tasks with duration

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A task is an activity that needs to be accomplished within a defined period of time. You need not juggle around with multiple tasks instead Zoho Projects will remember and manage all the tasks on your behalf.

• Add a Task
• Edit a Task
• Delete a Task
• Set task duration for Tasks
• Task duration in Gantt View
• Task duration in Resource Charts

Add a Task

1. Click Add Task link in the bottom panel
2. Type the task, select tasklist, assign owner, specify start and end date of your task
3. Select a priority from the list box
4. Choose percentage completed (if any)
5. Click Add Task icon

This creates a new task with a duration and percentage completed (if chosen)

Note: If you wish to add more tasks make use of Add Task link from the bottom panel or New Task from the right menu options

Edit a taskTop

Mouseover a task displays a task action menu

1. Click Edit Task from the menu
2. This open up a dialog box with editable contents
3. Make required changes and save it

The latest modified changes gets updated for the task.

Delete a taskTop

Mouseover a task displays a task action menu

1. Click Delete Task from the task menu
2. An alert message Do you want to remove this task and its associated timesheet entries? gets displayed
3. Click OK button

This deletes the tasks along with the associated timesheets entries and delinks the set dependencies (if any).

Set task duration for TasksTop

Login to Zoho Projects, go to Settings click Edit Profile and here you can find the option to set task duration in hours along with days.

This enables durations in hours for all your tasks, subtasks, dependency, gantt and resource utilization charts of a project.

Set task duration for TasksTop

1. Click Add Task link in the bottom panel
2. Type the task, select tasklist, assign owner, specify start and end date of your task
3. Click Enter duration now specify duration in hours
4. Select a priority from the list box
5. Choose percentage completed (if any)
6. Click Add Task icon

This creates a new task with the set durations in hours.

Note: You must be the portal owner to enable this option for your. portal. And this feature is available only for Premium and Enterprise paid customers of Zoho Projects.

We support the various format for time entry i,e you can enter hours as 2:30 or 2.5 which gets automatically interpreted has 2 hours and 30 minutes.

Task duration in Gantt ViewTop

1. Click Gantt View link in Tasks and Milestones tab
2. Here you can find the duration listed in hours when you mouseover a task/subtask

Task duration in Resource ChartsTop

Task duration is now included in resource utilization as well as gantt charts. Typically, durations can depend on the experience of the person who performs the task. For example, In a team, a highly skilled and experienced person can complete certain tasks much more quickly than a less experienced person. The ability to deploy employees effectively against projects enables project managers to better utilize and maximize employee productivity.

1. Click Resource Utilization link in Tasks and Milestones tab
2. Click on a grey area add task contextual popup-up opens
3. Type the task, select tasklist, assign owner, specify start and end date of your task
4. Click Enter duration now specify duration in hours
5. Choose percentage completed (if any)
6. Click Add Task icon

Select Weekly calendar to view task

Select Monthly calendar to view task