Subtasks in Zoho Projects

Zoho Projects allows you to break your existing tasks in sub tasks in order to gain much deeper insights into the progress of a task. Now, you can use outdent / indent button to break tasks in to subtasks or summary tasks based on your project needs.

• Import subtasks from MS project
• Create subtasks
• Subtasks in dependency
• Subtasks in gantt view
• Subtasks in templates

Note: Subtasks feature is available only in Enterprise and Premium paid plans of Zoho Projects.

Import subtasks from MS projects

Import subtasks along with your existing tasks while you import your MS project files into Zoho Projects

1. Go to Home tab. From the right panel select and click Import MPP link
2. This opens a Import MPP wizard.
3. Browse for required MPP file and click Import MPP button.
4. This opens a tasks mapping wizard.
5. Here map the tasks to the project members and click Associate Users icon.

This assigns tasks to the selected users and quickly imports all the tasks along with its subtasks from your MPP file into Zoho Projects.

Create subtasks in Tasks & Milestones

Go to Tasks & Milestones tab

1. Mouseover a particular task to find the action menu
2. Click Add Sub Task link from this menu
3. Type the task, assign owner, specify start and end date for your task
4. Select a priority from the list box
5. Choose percentage completed (if any)
6. Click Add Sub Task icon

Mouseover to find Indent button click the task to make it a sub task

Mouseover to find Outdent button and click the subtask to make it a summary task.

Few points to remember when you create a subtasks:

1. Closed tasks cannot be indented
2. Subtasks cannot be created for closed tasks
3. Few tasks other than matching criteria may appear so as not to break the hierarchy
4. Closing a parent task will close all its subtasks
5. To reopen a subtask , its parent task needs to be reopened
6. Subtasks cannot be reordered

Subtasks in dependency view

You can view subtasks now as part of your task dependency view. Subtasks gets be displayed if and only if all its parent tasks are displayed.

Subtasks in gantt view

You can view subtasks as part of your gantt charts. The open / closed subtasks are represented as yellow / brown colors respectively on the gantt chart.

Subtasks in templates

Create a new project template add tasks along with subtasks and save this template for your future projects.

Here's a view of subtasks as part of the project template :