Document Management

Why do you need a document management software ?

We live in a world where chasing the information that you need has become increasingly an herculean task. A document management software comprises of the technologies, tools, and methods used to capture, manage, store, preserve, deliver and dispose of 'documents' across an enterprise. It makes your documents work for you instead of you working hard to organize and manage your documents.

How Zoho Projects can be your document management software ?

Zoho Projects is a document management software that allows you to centrally store and share your project documents over the web securely with internal / external users like clients, business partners, suppliers, friends, co-workers. With Zoho Projects your project documents are always available on-demand and be rest assured that everyone in your team can access it from office, on the road, in a plane, at home or anywhere in the world.

Key Document Management Features of Zoho Projects

Upload Project Documents

Every project runs on many sources of information like documents, spreadsheets, presentations, video clips and more. Often these documents are present in different places and on different computers.

Zoho Projects allows you to :

• Upload documents from various places and keep your information accessible for your team members.
• Store different file types like .doc, .xls, .pdf, .avi, .jpeg, embed videos in a single place for your projects.
• Put all your documents in a central place for your clients, avoid email clutter and make their life easier.






Share Project Documents




Organize and share documents of your entire organization or team in one place using a simple web browser. You can organize documents using hierarchical folder structure that reflects the way your project works.


Zoho Projects helps you to :



• Have full control over who can edit your documents and safeguard crucial information from prying eyes.
• Associate documents with other applications like Tasks or Discussions and manage with total control.
• Share documents with your team by just sending links to the documents instead of email attachments.





Version Project Documents




Never loose a project document again ! Store all versions of your crucial project documents with notes, dates and author information. Create and maintain multiple versions of a document with Zoho Projects.

With versioning be rest assured that everyone is using the same version of the document.






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Free Project Management and Collaboration Software
1 Project Free with Unlimited Users





Search Project Documents




Storing and finding your project documents just got easier. You can search project documents quickly using intuitive tag labels with powerful search facility.

With Zoho Projects you can :



• Make an effective search based on file names, extensions (.doc, .pdf, .xls, .jpg, .png, etc), titles etc.
• Add intuitive tags to project documents and create your own tagging structure.
• Easily define your own tags to classify and relate project documents.





Business Benefits of Zoho Projects

• Collaborate from a central place

  Zoho Projects allows you to upload your project documents, invite your colleagues and clients to view and edit it from a central place.

• Organize and Manage Documents

  Zoho Projects document management provides option to create folders, organize your files with ease just like your personal computer. It also supports adding intuitive tag labels, classify and relate your project documents.

• Support for various file types

  Zoho Projects supports uploading and viewing of various file types like .doc, .ppt, .pps, .xls, .pdf, .avi, .jpeg,. png, etc. You can also view your documents using award-wining Zoho Office suite like Writer, Sheet, Show and Docs.

• Automatic Version Control

  Zoho Projects automatically tracks iterations of uploaded documents. It also maintains detailed version history of each document - who made a change, when and why.