People Help

Time Tracker

Zoho People's Time tracker allows you to record and keep track of the time you spend working on various jobs. It is simple, efficient and easy-to-use time-management software that helps you to track your employees' time regularly and manage your business' productivity perfectly, without any hassles.

Zoho People satisfies the following basic properties of a time tracking module.

  • Job execution time allocated to an employee
  • Number of simultaneous jobs allowed for a user
  • Weekly and monthly log reports
  • Performance monitoring
  • Generation of accurate timesheet reports
  • Import/Export Timesheets

Click the links below to know how you can schedule a job, log daily and weekly timesheets, import/export timesheets and to generate reports.

Schedule Jobs

In just a single click, you can schedule and manage various job items simultaneously in the 'Time Tracker' tool. Managers can schedule jobs to their subordinates and can keep a complete record for each employee in the organization. You can also change the owner of a job anytime, just by editing the job and choosing another user.

How to add a new job

  1. Go to 'Time Tracker' tab at the top of the page.
  2. Click on 'Manage Jobs'.
  3. Click 'Add Job' button at the right side of the page.
  4. Fill in the job name, mention the number of hours needed to complete the job, set start and end date, specify the user/employee name and add a description about the job.
  5. Once done, click 'Submit'.

Note:

  • Only Managers who fall under 'Reporting To' Category are allowed to assign jobs to their respective subordinates.

Timesheet

Timesheet allows you to easily record time spend on various activities. You can log daily and weekly timesheets so that, you can get an overview of all your reported activities. Since the timesheet can be viewed both on a daily and weekly basis, it is really simple for the administrators to get an overview of how much time that has been registered on an activity by a specific employee.

Using Timesheet, you can do the following things:

  • Log daily or week by week timesheets.
  • Track billable and non-billable working hours accurately.
  • View timesheets in 2 ways: List view and Calendar view.
  • Set custom filter and generate reports for timesheet.
  • Import and Export timesheet in XLS and CSV format.

How to log timesheet for a job item

  1. Go to 'Time Tracker' tab at the top of the page.
  2. Click on 'Timesheet'.
  3. To simply log a job item, click on 'Log time' button at the right side of the page.
  4. Select the Job Name for which you want to log time, add work item, set date & time, set the billing status and add a description.
  5. Once done, click 'Submit'.

Daily & Weekly Timesheets

Fill out the daily and weekly timesheets and keep track of the total hours worked for each day and each week. This will help you improve accountability by increasing the billable hours. Please follow the steps below to add daily and weekly time logs.

How to log daily timesheets:

  1. Go to 'Time Tracker' tab at the top of the page.
  2. Click on 'Timesheet'.
  3. Click on 'Daily Log' button at the top right of the page.
  4. You can add various job items for the present day. If you would like to add job items for some other day, you can choose the specific date from the calendar.
  5. Once adding the daily timesheet, click on 'Submit'.

Note:

  • You need to first select the employee name under the 'Filter' option before logging the timesheet.

How to log weekly timesheets:

  1. Go to 'Time Tracker' tab at the top of the page.
  2. Click on 'Timesheet'.
  3. Click on 'Weekly Log' button at the top right of the page.
  4. You can add various job items for the current week. If you would like to add job items for some other week, you can choose the specific week from the calendar.
  5. Once adding the weekly timesheet, click on 'Submit'.

Note:

  • You need to first select the employee name under the 'Filter' option before logging the timesheet.

Import/Export Timesheets

We understand that you need to integrate employee data from Timesheet with other applications, and vice versa. Therefore, we have provided the import and export options in 'Timesheet' for easy integration. Please follow the steps below to import/export timesheet.

How to import timesheet:

  1. Go to 'Time Tracker' tab at the top of the page.
  2. Click on 'Timesheet'.
  3. Click 'Import' option under 'Others' at the right side of the page.
  4. Browse the file from your computer that you want to import.
  5. Click on 'Submit' to import the timesheet.

Note:

  • Timesheet should be in XLS or CSV format.

How to export timesheet:

  1. Go to 'Time Tracker' tab at the top of the page.
  2. Click on 'Timesheet'.
  3. Click 'Export' option under 'Others' at the right side of the page.
  4. Select the user, Specify From & To date, billing status and the file type.
  5. Click on 'Submit' to export the timesheet.

Reports

Once you have recorded your work items in the timesheet, you might want to generate a report for future use. Time Tracker Reports allows you to generate accurate graphical reports of how you spend time on different work items. It displays the summary of total worked hours for a specific user or for all users in the organization. You can create your own custom time tracking reports, view billable and non-billable hours in a visual form, export reports in a variety of formats and print them online.

How to generate timesheet report

  1. Go to 'Time Tracker' tab at the top of the page.
  2. Click on 'Reports' and go to 'Timesheet Report'
  3. Choose what content to include on your timesheet report
  4. Choose which week's or month's report you want to generate, from the 'Search Type' drop down list. Or choose custom from the list, to pick your own dates.
  5. Choose whether to display time spent by all users or just by one particular user. Same way, you can either choose all jobs or just one particular job.
  6. Choose from the list, whether to report all your time, just billable, or just non-billable time.
  7. After customizing, click 'Search'.
  8. The generated report will be displayed. You can either print the report or export the report in raster or vector image format.

How to generate job report

  1. Go to 'Time Tracker' tab at the top of the page.
  2. Click on 'Reports' and go to 'Job report'.
  3. Choose what content to include on your timesheet report.
  4. Choose whether to display time spent by all users or just by one particular user. Same way, you can either choose all jobs or just one particular job
  5. Choose from the list, whether to report all your time, just billable, or just non-billable time.
  6. After customizing, click 'Submit'.
  7. The generated report will be displayed. You can either print the report or export the report in raster or vector image format.

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