People Resources

Convert Non-User to Employee

You can convert or migrate a non-user(employee profiles) to a normal user anytime, depending on your license.

How do I give login access to a non-user in my organization?

Non-users will not have login access to Zoho People. However, you can migrate a non-user to an active employee and can give access to your organizational account. To do so, follow the simple steps below.

  1. Log in as Admin.
  2. Go to Setup at the top of the page.
  3. Click on the 'Users' link under 'Users & Permissions'.
  4. Click the third drop down list to view the list of status.
  5. Select Non-users.
  6. List of non-users will be listed.
  7. To convert a non-user as an active employee, just hover your mouse over a specific employee and go to 'Actions'.
  8. Click 'Migrate to Employee' icon.
  9. You will be prompted to confirm the employee ID, first name, last name and email ID of the user because these are 4 mandatory fields for adding an employee.
  10. Once done, an automatic email will be sent to the email ID provided above and the status of that particular employee will be changed to 'Invited'.
  11. Once the user accepts the invitation, he/she will become a part of the organization and the status will automatically be changed to 'Active'.


  • Non-users will be licensed under HR Administrator Plan. Please contact Support for more details.