A powerful attendance management system is a vital part of any organization. Zoho People provides you a powerful and user-friendly attendance management system that helps you to track your employees' time and attendance in an effective way.
Benefits of Attendance Management System
Click the links below to learn more about the configuration process of the Attendance Tracker, employee attendance entry details and the report generation of attendance records.
Zoho People offers flexible and customizable options to configure the Attendance module according to your organization needs and requirements. You can set IP restriction for your organization, allow web check-in/check-out, set minimum working hours for half day and full day, add multiple different shifts based on locations and map user ID with the attendance terminals to automatically synchronize the employee attendance. Please read below the functions of each settings before configuring the Attendance module for your organization.
Effective From : The Attendance Module will take effect based upon the date selection.
Default Shift Timing : Select a default shift timing for your organization. You can add multiple shifts under Settings --> Shift Details. Learn More.
Total Hours Calculation : While calculating total working hours, you can either set 'First Check-in & Last Check-out' mode or 'Every Valid Check-in & Check-out' mode depending on your organization's working style.
Exclude Break Time from the Total Hours : You can define a fixed break time for your organization and exclude it from the total hours for report calculation.
Minimum Hours Required / Day for Attendance Marking : You have 2 modes here. You can set either of them.
Web Check-in / Check-out : Attendance Module can be integrated with the Attendance Terminals in your organization, using API. If you want to allow simultaneous check-in and check-out via both attendance terminals and web portal, you can enable this option.
Allow Reporting Managers to edit their sub-ordinates' attendance entries : Enabling this option will allow Reporting Managers to edit their sub-ordinates' attendance entries. You can also notify someone (eg: Admin) in the organization about the changes made in the attendance entry.
Allow Users to edit their own attendance entries : Enabling this option will allow users to edit their own attendance entries. You can notify Reporting Manager of the user (one who make changes to the entry) or anyone in the organization about the changes.
Show attendance report page : You can choose to show the attendance report page to Administrator or Reporting Manager. For Reporting Manager, only his/her team members' report will be displayed. For Administrator, whole organization's report will be displayed.
Your organization may have branches located in different countries around the world. So, work timings will also differ. Attendance Module allows you to add multiple shifts based on locations.
How to Add Shift
User Shift Mapping allows you to schedule and map fixed shift for individual users in your organization. It helps you to map a specific shift for an individual user or group of users using 'Import' option. For example, if you have departments like Engineering Department, Technical Support Department, Testing Department you can map each department users under respective shifts based on their work timings. A user can be mapped to only one fixed shift. All other users will be in the default general shift.
How to map shift for user?
How to import users for user shift mapping?
Instead of mapping shift for each user individually, you can just import bulk users and map shifts for users at a time. It makes it more easier and simpler for you to map shifts for group of users. Import takes only less time and once you import, users will automatically be mapped to the respective shifts.
You can seamlessly integrate your attendance terminals with Zoho People's Attendance module, using the API. Simply swipe your ID card through a reader or punch card at the terminals and the system will automatically record your in-time and out-time. Not just that! It will automatically calculate the total number of hours worked, thus reducing manpower and the time needed to verify the attendance data. Here is the API link to configure the user ID Mapping
How to Map User ID
Zoho People's Attendance module is an online attendance management system and your employees can access it from any part of the world. Zoho People helps you to restrict your employees from accessing the Attendance module outside your company, by setting up the IP restriction. This will avoid proxy entries and prevent employees accessing the Attendance module from external IP addresses.
How to Add IP Restriction
You can easily import employee attendance data from third party applications into Zoho People's Attendance Module.
How to import attendance details
Zoho People's Attendance Module enables you to check-in and check-out via web portal. Employees can simply log their check-in time and check-out time and Administrators can track employees' attendance every week and every month. The Attendance management tool perfectly calculates the time duration between every check-in and check-out. You can also export the attendance details of your employees in XLS format.
How to log entry in the Attendance Module
How to view employee attendance details
Attendance Tracker enables you to manually log attendance for your employees for past days. For example, if your employees forget to check-in or check-out, you (Administrators) can manually log attendance for them, based on the request. Here's how you can do it:
How to manually log attendance for past days
Employees can set their respective time zones in the attendance 'Entry' section. Once set, attendance will be generated for each employee based on the configured time zones.
How to set time zone
Attendance Report gives you an accurate graphical report of your employee attendance details. Get daily reports and custom reports for individual employees, departments and locations. You can also export the attendance report data in XLS format.
The Daily Report will list all employees' attendance details for the day, or other date/period you specify. You can view the daily report in List view and Chart view. The report is color-coded for Absent, Present, Leave and Holiday. It allows you to generate daily report for a specific department, location and for a specific time period. You can also export daily reports in XLS format.
Generate custom reports for individual employees, locations, departments and time period.
How to generate daily report
How to generate custom report
User Report gives the complete report details of an individual user. It gives the full summary of a user's total working hours including the status, over time and the deviation time. Any user who has the 'Admin' role can access the User Report.
How to view User Reports?