Online Document Management, Online File Storage, Internet File Sharing, Online Storage, create, upload, edit & share documents, spreadsheets, presentations etc.- Zoho Docs

Getting Started Guide for Administrator

Admin Console

Zoho Docs Online Document Management provides an Admin Console, It contains all the options to manage and customize your organization. It lets you to manage users, customize logos, manage domains, set permissions to users and much more. As an administrator you can set organization policies to restrict and permit specific rights to users in the organization from anywhere. Using Admin Console you can define IPs from where the organization members can access the files. As an Administrator you have total control and mobility over the files that are centrally located in Zoho Docs, and also you can streamline your organization domains, users, groups in a faster way.

Dashboard

Dashboard in the Admin Console consists of general details like Number of Users present in the organization, Number of Organization Groups, Portal URL, Super Administrator and Contact Email-Id. You can view and edit users details, organization group details, super administrator, and also customize logo in the general page of Admin Console.

Portal URL

Only Super Administrator has the rights to create a Portal URL. You as a Super Administrator can create a portal URL related to your organization for a customized login page. You can create it immediately after you create your organization.

Customize Logo

In the Admin Console general page, you can customize by replacing the default logo with your own Organization logo, which adds a personal touch.

Domain Management

As an Administrator you can register for a new domain or configure the present domain, and access Zoho Docs using your own domain URL.

Manage Domains

You can manage your domains easily in Zoho Docs. When you add a domain, the entire details like domain name, type, date of creation and domain status are provided. Added domain must be validated to add/import users to your organization. There is also an option where you can delete the domain.

Register Domain

If you need to register/buy a domain Zoho offers you this service using our domain registrar partner. Zoho does not store any of your information with regard to your credit card details and others.

User Management

Add and import users to be a part of your organization. As an administrator you can control the access rights of the user, and also change the role and location of the user.

Manage Users

You can invite users to your organization. Invitations will be sent to specified email addresses. They will be added to your organization only based on their approval.

For adding/importing users to your organization, you have to add and verify your domain. Please add and verify your domain before adding users.

Import Users

You can even bulk import users into your account, import LDAP users and create domain-based email ids for all the users added or imported.

Search for particular users across the organization with the easy to search option.

Organizational Policies

Administrator can define the Organization Policies to be follow in your organization. By default, permissions are given to all organization members for creating organization/personal groups, sharing and publishing documents. You have the rights to permit or restrict these permissions to the members of the organization. Roles defined are Super Administrator, Administrator or Moderator, and users.

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