Zoho Mail User Guide

Manage Attachments

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Zoho Mail provides multiple options to manage the attachments. You can view the files in Zoho Applications, if they are in compatible formats. You can choose to upload the document to the cloud storage of your choice or download them localy. 

View Attachments

When you receive documents, spreadsheets or presentations as attachments in your email, you can view the contents of the attachment using Zoho Writer, Sheet or Show using the View options in Zoho Mail. You need not download the attachment or need any installed software to view the contents of the files in the attachments. This removes any software dependency for normal office documents or images which you receive as attachments in your emails. 

This also removes the clutter in 'Downloads' or helps you manage your email attachments better. 

The following table provides you the list of attachement types and the Zoho Viewer used for the viewing the file on the go. Further you can save these files to Zoho Docs, in case you want to make changes to the received files and send it to someone. 

Attachment Type View Option
xlsx, xls, sxc, ods, csv, tsv View In Zoho Sheet
docx, doc, sxw, odt, rtf View in Zoho Writer
ppt, pps, odp, sxi View in Zoho Show
pdf, jpg, jpeg, gif, png, bmp, htm,html Viewed in browser
ics Add to Zoho Calendar

Download Attachments

You can download the required attachments to your local system. When you have multiple attachments, you can download all the attachments as zip file. 

Upload to Cloud

Zoho Mail provides you the option to upload the files to Cloud File Service of your choice. For all the emails with attachments, you can use Cloud Uploader to add emails to cloud file management services. You can choose to upload your file to Zoho Docs or Google Drive or even Dropbox. Zoho Mail provides two way integration with all these cloud storage services, which helps you to upload the attachments or add attachments from these services on the move. 

Upload to Zoho Docs

You can directly upload the attachment to Zoho Docs. This helps you to access or share the files from anywhere. This also removes any dependency towards installed software to access or work on such files on the move. 
 

You can choose the folder to which you want to save the attachment and click 'Add to folder' to upload the file to the Zoho Docs in the particular folder. Once you save the file to Zoho Docs, you can further edit using the Zoho Docs editors or share it with other users using the simple, yet secure features of Zoho Docs.

Upload to Dropbox

Similar to Zoho Docs, you can also upload the attachments to DropBox from Zoho Mail using the Cloud Uploader. You need to authenticate and allow Zoho Mail, the very first time you use Zoho Mail with DropBox. 

You can also add an attachment to your email from your DropBox account. 

Upload to Google Drive

You can upload the attachments to Google Drive, using the Cloud Uploader. You need to authenticate and grant access to Zoho Mail, the very first time you use Google Drive with Zoho Docs. 
 

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