Zoho Mail User Guide

Multiple User EML Migration

The Administrator can migrate emails in EML format into the accounts of different users. Create zip files of the EML files of each user. You can create multiple EML files for the same user, but make sure that you know the mapping of the files to the users.

Preparatory Steps - Text File

You need to create a text file with the details of the accounts to be migrated and also arrange the folders as mentioned in the steps below.

  1. Create a new migration folder in the system for multiple user migration.
  2. Create a new text file in the folder, with the list of accounts to be migrated, with each accounts email address in a new line (one below the other).
  3. The accounts should already be created in Zoho under the organization setup, and listed in the User Details section. 
  4. Create subfolders under the migration folder in the format user1@yourdomain.comuser2@yourdomain.com etc. with each account mentioned in the text file, being created as subfolder under the migration folder. 
  5. Place the Zipped EML file(s) of each user, under under the respective subfolders created.  
  6. Cross verify the text file content with the subfolder details.

 

Steps to migrate data from Multiple EML Files to Multiple Users: 

  1. Launch the Wizard using the desktop shortcut or execute the file 'ZohoMigrationWizard.exe' from \Zoho\Zoho Migration Wizard\bin folder, under the installation path.
  2. The Wizard starts with the Introduction dialog. Select the option 'Data Migration'.
  3. In the Type of Data, select EML Migration and Click Next.
  4. To migrate EML files of multiple users, select Multiple Users. 
  5. Provide the credentials of the Zoho Super Admin account and click Next to authenticate. 
  6. You need to choose the text file, prepared for multiple user migration. Refer the preparatory steps for more details about the format. 
  7. The table lists the accounts details from the text file you have uploaded.
  8. Click Verify accounts to verify the details of the accounts you have selected with the list of accounts that are available in the selected organization in Zoho. 
  9. The summary provides the details of the matching accounts in Zoho and the details of any account, that does not exist in parallel in Zoho Mail. 
  10. Make sure that all the selected details are correct, as you cannot access the previous screens or this screen once you begin the Migration.
  11. Click Next to begin the migration process.
  12. Ensure that the system is connected to the internet during the entire duration of the migration process.
  13. The progress of the Migration of the accounts are listed once you start the migration.
  14. The migration process depends on the network speed, the size of the data to be migrated and other factors like the available size and so on. 

 

Single User EML Migration

Steps to execute the Zoho Mail EML Migration Wizard for a single user:

  1. Launch the Wizard using the desktop shortcut or execute the file 'ZohoMigrationWizard.exe' from \Zoho\Zoho Migration Wizard\bin folder, under the installation path.
  2. The Wizard start with the Introduction dialog. Select 'Data Migration' and select Next. 
  3. In the Migration data type, select EML Migration and select Next. 
  4. To migrate the data for a single user, select 'Single', provide the account details for the account to which the EML zip data needs to be migrated to and click Next. 
  5. You can migrate multiple EML Zip files to a single user account using the tool. 
  6. Copy all the EML Zip files to be migrated to the account and move them to a folder. 
  7. Click Browse to locate the folder containing the Zipped EML files of the user. 
  8. Click 'Next' to begin the migration process. 
  9. Ensure that the system is connected to the internet during the entire duration of the migration process.
  10. The progress of the Migration of the zipped EML files are listed once you start the migration.
  11. The migration process depends on the network speed, the size of the data to be migrated and other factors like the available size and so on.

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