Archive

Zoho mail offers ‘Archive’ feature, using which you can protect your old, unused email data for reference at a future date. When you move a message to archive, the folder structure is retained in the Archives, which makes it easier for reference and retrieval.

• The unread messages in the Archive are not included in the total unread count.
• If you choose to delete any messages or folders from archive, the messages are deleted permanently and are not moved to trash.
• To delete a folder in archive, you have to empty the contents of archive first.

Auto-Archive is the process where archival process is triggered based on the Archive Options

Archive Multiple Messages

• Select the messages you want to add archive.
• In the Listing pane command bar, select ‘Archive’.
  

The messages will be moved to the Archive folders. A directory tree will be created similar to the directory tree in Inbox, if it does not exist already.

Archive Folder

You can archive the messages in the folder using the Archive Folder option available in the Right click. Right Click on a folder and select Archive Folder. The following options will be available to clear the messages in the folder.

1. 'Archive Entire Folder'
   All the messages in the folder will be Archived and the messages will be moved under the same folder in Archive folders.
2. 'Archive messages that arrived upto date'
   This option helps you to archive the messages based on date. When you choose a date here, the messages that arrived prior to the particular date will be archived and moved under Archive folders.
3. 'Archive all messages except the recent n messages'
   This option helps you to archive messages based on count. When you specify a count here, the specified number of messages will be retained in the folder. The rest of the messages will be archived and moved under Archive Folders.

Un-archive Multiple Messages

• Select the messages you want to un-archive.
• From the Listing pane command menus, select ‘Un-Archive’.

The messages will be un-archived and moved to the respective parent folders under inbox.

Un-archive Folder

You can also un-archive an entire folder. To un-archive a folder, right click and choose un-archive folder.

Searching in Archive

You have an option to include Archives in your search. You can include Archives, if you believe that the message you search may be in your Archives. However, including Archives in search might take a longer time depending on your Archive size.

You can optimize your search by choosing to exclude Archives and thereby save time. Archiving messages also optimizes the storage space in a long run.