Integrations and improvements among Zoho Apps continue to pick up steam. Our latest update in Zoho Mail brings in some really neat features many of you will love. Here we go.
Drag & Drop Attachments & More
Attaching files while composing an email just got easier. While attaching files, just drag and drop your files on to the compose window to attach files. You can drag multiple files at once. There are no plugins needed for this feature to work. It uses HTML5. This means, the feature will work in browsers that support HTML5 like Firefox 3.6+ and Chrome 6+.
If you still prefer attaching files using the dialog, we enabled the option to select multiple files using the CTRL option (or CMD option on Mac). Again, this feature works on Firefox 3.6+ and Chrome 6+.
We previously added an option to attach files directly from Zoho Docs or Google Docs. For Zoho Docs, you only had the option to attach the files you created. We now added an additional option to even attach files that have been shared to you.
Add Leads & Events to Zoho CRM
In Zoho Mail, we have had the option to add a contact to Zoho CRM with a single click. We now added an option to add the sender of an email as a Lead to the CRM system. To do this, open the email and choose Add to > CRM > Leads.
You can also add an Event to Zoho CRM right from the email.
We typically receive calendar invites as ICS attachments. For such emails, we now added the option to preview the ICS file before adding it to your calendar. If everything looks right, use the ‘Add Event’ option add the event to Zoho Calendar.
Sorting Emails by Size
Unlike many webmail clients, we offer several options to sort your emails – like sorting by Date, subject, sender etc. Now we added a new option – sort by size. This will sort all your emails based on the size of your email (attachments included). If you want to delete those unwanted emails that take up your Inbox, now you can do this easily.
These are some of the key highlights in our latest update. As always, we will keep improving the application based on your feedback. So keep your feedback coming.
You can access Zoho Mail on any mobile device from http://mobile.zoho.com, if you have a decent browser. But if you prefer using the local email client on your mobile device, you can fetch mails from Zoho Mail through POP or IMAP. We recently introduced IMAP support in Zoho Mail and today I want to expand on how to configure this on iPhone, iPad & iPod Touch.
Before you can configure your mobile email client, you first need to enable POP/IMAP access for your email account. To do this, go to Email Settings > Personalize > Email forwarding and POP/IMAP and enable either POP or IMAP. Here are the instructions for POP and IMAP.
Once you enable IMAP, you can now follow these instructions on your iPhone to receive/send emails.
Go to Settings App > Mail, Contacts, Calendars >Choose ‘Add Account’ and ‘Other’ option.
In the next screen, choose ‘Add Mail Account’ and provide the details like Name, email address (firstname.lastname@example.org), your Zoho password and a description of your account.
In the next screen provide Incoming Mail Server (imap.zoho.com) and Outgoing Mail Server (smtp.zoho.com)
Once the details are verified, you should be all set. You can now open the mail app to fetch emails from Zoho Mail. In case of IMAP, mails read on your mail client will be marked as read on Zoho Mail client as well.
Configuration instructions are similar for iPad as well. In case you need additional details to configure IMAP, here we go.
Incoming Port: 993
Outgoing Port: 465
Outgoing Mail Server Requires Authentication: Yes
Hope this helps. If you face any issues, please let us know.
Zoho participated at the recently concluded ‘World Classical Tamil Conference‘ that happened from June 23-27 in the southern city of Coimbatore, Tamil Nadu, India. To coincide with the conference, we released the UI of four of our services – Zoho Mail, Zoho Writer, Zoho Sheet and Zoho Chat – in Tamil. A slide show of the Zoho services’ screens in Tamil below.
You can choose Tamil as your language by clicking on the ‘Edit’ button in this page here – https://accounts.zoho.com/u/h#profile/personal. And you’ll have to set the language preference of your browser to Tamil (in Firefox, Tools -> Options -> Content -> Languages).
Zoho services are available in multiple languages already and we are continuously working on having the UI in more languages.
When we have action items from an email communication, we typically switch from email to a task app. After completing the task, we go back to email, search for the right email thread and respond. This is what many of us do – switching between Mail & Tasks apps multiple times a day. This context switching is expensive. What if these two apps are contextually integrated?
This means, if you go to the Tasks app, you’ll see an email icon which invokes the email from which that task was created. This way, you don’t have to go back to mail and search for the email thread to respond.
Add tasks from email and respond to emails from tasks – Only in Zoho.
Some people argue that folders are better… some people argue that labels are the way to go. But really… why choose when you can have both?
Now you can filter the e-mails you have in a particular folder for any given label. For example, I have my folders organized by the products we have here at Zoho. I have one label for Zoho CRM, one for Zoho Projects, one for Zoho Creator, etc. I also have labels for Engineering, Sales, Marketing, etc… Now I can easily go into my Zoho CRM folders and see only those mails related to Sales.
We’ve also improved the way you can apply labels to an e-mail – we’ve made it faster and more intuitive. You can do this both from the email list, from within the email or the preview pane:
You’ll notice in the first picture above that we also distinguish between flags and labels. You can customize your own labels. Flags are fixed to Info, Important and Follow-Up, they are meant to be use for what you need to do with the e-mail, while folders and labels are meant for what topic it refers to.
Folders, labels and flags are an easy and flexible way for you to organize the TON of e-mails you get everyday. Zoho Mail is geared towards use at work, and most people get a lot more mail at work than they do at their personal life, so Zoho Mail reflects that.
We also just enabled IMAP for all of our Zoho Mail users. We have had IMAP for a while, but we had it on an “closed beta” of sorts, only enabling it for those who asked for it as we were still doing tests with it. Now we’ve enabled it for everyone. We know IMAP is an important thing for many of our users. You can enable that in the Personalize tab in the setting sections. Read more about how to enable IMAP in Zoho Mail .
Oh! There’s an important corollary to the last point. We had it for a while, but only those who asked for it got it. So, keep asking us for stuff and providing us with your feedback. That’s how we keep improving our product… and, who knows! maybe one of those times we might have want you want, just unnanounced!