Evaluate possible deductions prior to the trip.
You obviously will pay more for last-minute travel arrangements, in some cases, so your airfare will be the first thing on the list. If you have to rent a car, that will follow, but don’t forget to log mileage and document your driving to and from any scheduled appointment or meeting. All travel meals will be worthy of 50% of the expense, but eating at the homes of family or friends will make the trip less costly.
Be careful about what else you try to expense. It would be unwise to try to write off flowers that you purchase for Aunt Edna’s bedside or the wedding gift you bought, unless the bride or groom is a client.
If your trip is prolonged, have more than one business reason.
If you stay over a week and plan on deducting the hotel room and meals, it is smart to have more than one business engagement to attend. This will help keep things above board if you were to face an audit.
Last-minute personal trips happen all the time, and operating a small business provides some advantages to offset the cost. In an occupation where long hours are spent and time is very short, it's important to maximize every opportunity to save money.
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