Any expense that is repeated periodically is termed as a recurring expense.
- Go to the 'Expenses' and then on to the "Recurring Expenses" sub-link.
- Click the "New Recurring" button to create a recurring expense. On clicking this the New Recurring Expense page comes up where you get to enter the information related to your new expense.
- Enter the 'Profile Name'.
- Select the 'Start Date'. This will be the date from when the recurring expense will be started. The first recurring expense is created on this date.
- From the 'Repeat Every' drop down select how often you want the recurring expense to be created. It could either be based on days, weeks, months or years.
- Select if the recurring expense would go on forever or it will end on a selected date.
- Pick a 'Category' under which the recurring expense is to be categorized.
- Enter the expense amount and make sure you select the correct 'Currency'.
- Select the 'Tax'. On selecting the tax you will be asked to select if the amount entered above is inclusive or exclusive of the tax amount.
- Choose if the option is billable, if billable select the customer who is to be associated with the expense.
- Enter any supplementary information that you would like to provide in the 'Notes' section.
- Click the 'Save' button.
- Go to the 'Expenses' tab and click the "Recurring Expenses" sub-link
- From the listing, choose the recurring expense that you are going to edit
- Click the 'edit' link listed under that recurring expense
- Edit and 'save' the changes made
- Go to the 'Expenses' tab and then on to the "Recurring Expenses" sub-link
- This will bring up the listing of all the recurring expenses classified under "All", "Active", "Stopped" and "Expired". By default the listing that was last viewed is listed.
- Click the category of listing to view the recurring expenses in that category
When you wish to stop or suspend a recurring expense follow the instructions below:
- Go to the 'Expenses' tab followed by the "Recurring Expenses" sub-link
- From the recurring expenses listing, choose the one that is to be stopped. Click the stop link
- The recurring expense will be stopped henceforth
- Go to the 'Expenses' tab followed by the "Recurring Expenses" sub-link
- From the recurring expenses listing, choose the one that is to be resumed. Click the resumed link.
- The recurring expense will be resumed from that point onwards.