10 Reasons Why Tracking Time Matters

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‘Time tracking is such a waste of time!’

I’ve often heard people say that. Honestly, if you are a freelancer, you’ll know that time accounting is a serious task  as you get  paid by the hour. So why is time tracking all that important?  Top of the mind, this is why I think:

1. Albert Einstein had only 24 hours. So do youTime-Tracking
No one is saying you are not a genius like him. Of course you are! But when you are heading a project, you cannot whip out extra time in the last minute.

Quick Tip: PLAN. Go back to the basics. Make a task list and stick to it.

2. Energy Drainers – Count them in too
Your mobile, email, internet and staring at the clock itself will eat away your carefully planned time. They have a unique way to disrupt your carefully planned time. Tracking your time helps to keep them at bay.

Quick Tip: While planning, set aside some time for energy drainers.

3. Bill your time right
Would you like to be paid by the hour for your expertise or by fixing a rate for the ultimate finished product.  As a freelancer your time’s worth should be estimated carefully before you bill your client on the basis of project hours, staff hours or task hours.

Quick Tip: Spend some time to know which project billing method suits you the best.

4. Heard of umm ‘delegating’
Ever noticed the amount of time you spend on actually doing what you love and the time spent on administrative tasks to get to do what you want to do? Share your workload.

Quick Tip: Add more people to the project and let them track their own time.

5. We all procrastinate – No exception
“Procrastination is the art of keeping up with yesterday”. Ahem I didn’t say that…Don Marquis did and I kind of agree. We procrastinate filling up those timesheets that when the day dawns to send the invoice, we rush and do a shoddy work of essaying the work we did.

Quick Tip: Do it small bits like once in 3 days instead of once a week.

6. ‘I don’t remember ‘ – syndrome
Not everyone is blessed with exceptional memory. As a freelancer, chances are you will be working on multiple projects and for many clients. The simple things might skip your mind when you finally get to your timesheets.

Quick Tip: Use the notes and write it down when it’s fresh in the mind.

7. Busy bees are awfully busy all the time
“I’ll fill it when I’m not so busy”. Well THAT… somehow never happens. Even if it does, then point no 5 and 6 pitch in and the rest is history. Prise out some time everyday to keep track of what you’ve achieved and where you are headed.

Quick Tip: Keep your mobile handy. Before starting the task, click start the timer. Let the app do the tracking.

8.My client ‘KNOWS’ the work I do
I know he does. But let’s be honest, you might be the best person working on the job but you are not the only one. Why make your client track your work when you can do an awesome job of it yourself. Remember… clients observe.

Quick Tip: Send out an immensely detailed invoice of the tasks accomplished with description. It’ll speak a lot about your professionalism.

9. Increased sense of accomplishment
Don’t know about you, but I love the happy fuzzy feeling that comes when a task is complete. It lets me know that I’m almost close to that finishing line and gives me that additional motivation to get the rest of the job done.

Quick Tip: Track your tasks and their progress regularly. Nothing disturbs the mind like a pending task.

10.It’s a friday job
It’s friday today and I know for a fact I have far more interesting things to do than fill up timesheets. So do you!   You often have to reverse engineer your way to noting down what you did the entire week.

Quick Tip: Spend 5 min a day to write down the key tasks. Elaborate later.

Well these were some of the reasons why I thought tracking time is so crucial. Would love to know why you track time. Share your inputs right here in the comments below.

Just In: Read-Only Mode for Zoho Invoice and Zoho Books

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Continuing from where we left off on the Read-Only mode update for Zoho services, we are happy to announce that Zoho Invoice and Zoho Books services too are now running in read-only mode from our secondary data center in the New York metro region. You can access the services via the below mentioned URL’s.

Zoho Invoice: https://invoice-ro.zoho.com

Zoho Books : https://books-ro.zoho.com

What you’ll see here is an exact replica of your data which is stored in our secondary data center. If an unexpected outage renders the primary data center inaccessible, you’ll still be able to access the read-only mode of your account.

What you can do : Search any record you want,  run unlimited reports and also export various entities like the invoices list, estimates list, Items list etc.,

What you can’t do: As this is a read-only mode, you will not be able to add, edit or delete any record. Integration with other applications like Zoho CRM or Zoho Project is also not possible as it involves adding or modifying records.

We understand the importance of having access to your data all the time, therefore we wanted to kick in the read-only mode to our customers as soon as possible. Go ahead and bookmark (Ctrl+D) the website links and access it anytime you want.

Customer Spotlight : Sebastien Loves The Most Efficient Invoicing Software

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Over the years Zoho Invoice has proved to be an efficient invoicing software for small businesses. Sebastien Guardiola, the co-founder of KAPT, an award-winning mobile apps start-up in Southwestern France, has been enjoying using our invoice software for a long time.

Sebastian, who loves skiing in Alps had a lot of things to share about his company and experience using Zoho Invoice. KAPT which has been always innovating since its inception has come out with marvelous applications. Ou Dormir, an accommodation finder app and KAPT Touch, a communicating kiosk are those i can think of as of now.

 

KAPT has been able to easily organize its billing and streamline its invoicing process using Zoho Invoice. A mobile apps lover himself, Sebastien uses Zoho Invoice’s iPhone app to invoice his customers on the go.

 

As Sebastien says “Most of the times, we travel to our client places by bike or train. That time the iPhone invoice app comes handy. The app is easy to use and is very much efficient.”

If you’re interested to find out more about Sebastien’s love for Zoho Invoice, click here to read the complete story.

Zoho Invoice Android App Update: Expense Categories Introduced!

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We’ve got some good news for Zoho Invoice android app users. You can now add, delete and modify ‘Expense Categories’ right from your android phone. It’s simple, smooth and you are going to love not having to turn to the web app each time you add an expense.

Add Expense Category in Android App

If you want to edit a category name or description, just long press (touch it and hold it for a moment) the category name and the action mode is displayed.

Edit Expense Category in Zoho Invoice android app

Next time you want to track your expenses on the go, all you need to do is take out your awesome phone and turn to our android invoicing app. You can categorize your expenses, choose the currency, add tax , enter amount and bill it to your client.

Go ahead and update your android app to the latest 1.6.2 version in Google Play. Check it out and drop us your feedback right below in the comment section.

Customer Spotlight – Brandography loves the efficient Zoho Invoice

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Four year old Brandography is bringing in a scientific approach to web marketing. Website marketing has been synonymous to creativity for a very long time and still is. A while ago, we had a chat with Jason Dailey, founder of Brandography, a long time customer of Zoho Invoice.

He says,

Effectively managing someone’s website necessitates a blend of scientific experiments to determine what works best and requires commitment to continue striving to achieve new (and greater) levels of success metrics.

With a 11 member team, Brandography achieves a gargantuan task of creating, executing and managing online marketing campaigns for several of their customers. Time is of essence here and Jason says,

“As a business owner, Zoho has saved me a lot of time, headaches and the need to hire additional staff.”

Jason has been using our online invoice software for a very long time now. He’s able to send invoices on the go from his mobile app and also receive instant payments as Zoho Invoice is integrated with popular online payment gateways. Read our latest Customer Spotlight on Jason and Brandography where he talks about Brandography’s beginning, tips for young entrepreneur and how Zoho applications have helped him save heaps of time to be able to do what he loves doing.

Checking in – Zoho Invoice Android App V 1.6

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zoho-invoice-android-dashboardZoho Invoice android app keeps getting better and better with every new update. Our android team here believes in developing the app on the latest platforms and delivering the best to our users. In this release, you are bound to notice the cleaner, crispier and sleek UI changes to the Zoho Invoice android app.

Apart from the UI changes, which is like a breath of fresh air, the most useful addition is the ‘clone feature‘ (you can say yayiii). If you want to duplicate an invoice or an estimate, all you need to do is tap the clone option. It’s painful to enter the same data over and over again when you are on the move. That’s why, now, you create the invoice for one and ‘clone’ the rest. You have been doing this on the web app. Now it’s available on your android app.

This update is bound to make your mobile invoicing easier in a beautiful way. Update your android app to the latest 1.6 version available in Google Play and let us know what you think of it.

Until then adios.

Customer Spotlight: Sam loves user friendly invoicing

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You never know when life is going to throw you in a spot where you have to save someone’s life. Sam Thomas has worked with Red Cross for more than a decade. He now runs Philly CPR Classes, his own venture, where he trains workplace responders, students and many more to be prepared for that moment. He instructs individuals on First Aid, CPR, AED and other life saving techniques.

Sam at training

With people all over the country calling him and numerous training sessions that keeps him busy all day long, he wanted a robust and user friendly invoicing software to help manage his business. His friend suggested Zoho Invoice and Sam says ‘it just clicked!’  He manages his clients list, their payment history, credit owed and tons more on our invoicing software.

He loves the invoice template and the fact that he can create an invoice in under a minute saving valuable time. In his line of work, he needs to add that personal touch to every form of communication.

In Sam’s words, “You can draft out your own thank-you letter and its not forced fit.”

Read ahead to know Sam’s tryst with Red Cross, running a business and invoicing.