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March to Time Tracking!

General, Zoho Books, Zoho Invoice | March 10, 2011 | 1 min read


We wanted to let you in on some fresh news coming off our development
team. Your go-to invoicing software,

Zoho Invoice
, and your new
favorite accounting software,

Zoho Books
, now both include Time Tracking functionality.
With the addition of time tracking, we hope to help our users steer
clear off those project
billing bottlenecks and invoicing-time questions.


For starters, the time tracking interface in Zoho Invoice and Zoho Books is tremendously easy to use. Y
ou obviously don’t want your staff spending  their precious billable hours making time sheet entries (thoughtful, isn’t it?). You can even let your contractors sign in and log their billable hours.


Log time for a project


Project details


Project billing details


What would this feature let me do?


Create
projects, assign tasks to staff, set permission to staff members, staff
users can enter time-sheets and of course, bill for the
projects. 



Will I be able to bill based on various criteria?



Absolutely, you can bill by the project’s rate, the hourly rate for staff or the hourly rate for tasks.


We’ll have more for you soon. Meanwhile please check out this new functionality, which is already live in Zoho Invoice and Zoho Books. ‘Til next time!




  1. jake

    Using something like zoho is a huge relief. It is handy and easy to use and tracks nearly everything. And not only a great time tracking tool but also a competitive invoicing software for billing clients. I know it’s not free but it’s worth the price. Using this would save you a lot of time, effort and also money. I also find this blog that is also a good time tracking tool that I personally use.
    http://www.timedoctor.com/blog

  2. jake

    Using something like zoho is a huge relief. It is handy and easy to use and tracks nearly everything. And not only a great time tracking tool but also a competitive invoicing software for billing clients. I know it’s not free but it’s worth the price. Using this would save you a lot of time, effort and also money. I also find this blog that is also a good time tracking tool that I personally use.
    http://www.timedoctor.com/blog

  3. aaron

    Hi there,
    I’m not sure if I’m missing something but I can’t see any way of assigning a task to a staff member. There doesn’t seem to be an option in Add Task.

  4. aaron

    Hi there,
    I’m not sure if I’m missing something but I can’t see any way of assigning a task to a staff member. There doesn’t seem to be an option in Add Task.

  5. Bibin Abraham

    @paulwitcombeTaking the time tracking module into the iPhone app is something we would be doing in the near future@adminWe agree that having the same module across various applications is a tad bit confusing. We’ll be refining this with some closer integrations between our services in times to come.@leonpierresusanIf you are referring to a timer, that could keep a record of your minutes spent on the task, there’s good news for you. This neat little feature is on our radar.@jamesWe’ve forwarded your request to the product team for consideration. You’ll see us posting here, if there’s an update related to this.

  6. Bibin Abraham

    @paulwitcombeTaking the time tracking module into the iPhone app is something we would be doing in the near future@adminWe agree that having the same module across various applications is a tad bit confusing. We’ll be refining this with some closer integrations between our services in times to come.@leonpierresusanIf you are referring to a timer, that could keep a record of your minutes spent on the task, there’s good news for you. This neat little feature is on our radar.@jamesWe’ve forwarded your request to the product team for consideration. You’ll see us posting here, if there’s an update related to this.

  7. james

    After creating a project estimate in Estimates it appears we need to then go ahead and setup the tasks all over again in a Project in order to track time.We are looking for a solution that allows us to track time against tasks that are defined in an Estimate, so that we can report on actual hours worked vs estimated for each project.Can this be supported with Zoho Invoice/time tracking?

  8. james

    After creating a project estimate in Estimates it appears we need to then go ahead and setup the tasks all over again in a Project in order to track time.We are looking for a solution that allows us to track time against tasks that are defined in an Estimate, so that we can report on actual hours worked vs estimated for each project.Can this be supported with Zoho Invoice/time tracking?

  9. leonpierresusan

    I have a feature suggestion. As a legal professional, most of my time is spent in a computer environment (drafting letters, reading a document, reading case information on a web site).It would be ideal if this time can be automatically tracked. In other words, if I spend time reading a client’s letter, the amount of active time I spend on the letter should be recorded. Similarly, if I switch to another client’s letter the time should be recorded for the other client. I have searched far and wide for software that can facilitate this, but I haven’t found anything that actually makes it easier to keep track of time spent on various documents.

  10. leonpierresusan

    I have a feature suggestion. As a legal professional, most of my time is spent in a computer environment (drafting letters, reading a document, reading case information on a web site).It would be ideal if this time can be automatically tracked. In other words, if I spend time reading a client’s letter, the amount of active time I spend on the letter should be recorded. Similarly, if I switch to another client’s letter the time should be recorded for the other client. I have searched far and wide for software that can facilitate this, but I haven’t found anything that actually makes it easier to keep track of time spent on various documents.

  11. admin

    No offence – but what a major mess Zoho has made- Invoices in CRM
    – Invoices & time tracking in Projects
    – Invoices & time tracking in Books
    – Invoices & time tracking in InvoicesDo you have a Director of Technology? You need one or the current one needs to start doing more than just turning up for coffee.

  12. admin

    No offence – but what a major mess Zoho has made- Invoices in CRM
    – Invoices & time tracking in Projects
    – Invoices & time tracking in Books
    – Invoices & time tracking in InvoicesDo you have a Director of Technology? You need one or the current one needs to start doing more than just turning up for coffee.

  13. paulwitcombe

    I agree with Wim, time tracking on the iPhone would be a great addition. I don’t actually use the iPhone app because of this. I instead use TimeWerks to track time on jobs (electrician) and then send the invoices from the app to my email and then transfer that across into Zoho Invoice. It would save a lot of time to invoice straight from Zoho.

  14. paulwitcombe

    I agree with Wim, time tracking on the iPhone would be a great addition. I don’t actually use the iPhone app because of this. I instead use TimeWerks to track time on jobs (electrician) and then send the invoices from the app to my email and then transfer that across into Zoho Invoice. It would save a lot of time to invoice straight from Zoho.

  15. naren

    @eric:We do understand your requirement of exporting the CSV for time tracking by project and by staff. However we don’t have that feature available as of now. We are adding your vote for this feature request.@ajp1126 and Chuma:Current level of integration allows generation of invoices from Zoho Projects. But, integration of Zoho Invoice’ time tracking feature with Zoho Projects is not done yet. We would explore this possibility down the road.@Tetsuya:That is indeed a valuable suggestion and would be a great add-on to our product. We will figure out the ways for incorporating your idea in the Zoho Invoice’ time tracking module.Thanks & Regards,
    -Naren
    Zoho Invoice Team

  16. naren

    @eric:We do understand your requirement of exporting the CSV for time tracking by project and by staff. However we don’t have that feature available as of now. We are adding your vote for this feature request.@ajp1126 and Chuma:Current level of integration allows generation of invoices from Zoho Projects. But, integration of Zoho Invoice’ time tracking feature with Zoho Projects is not done yet. We would explore this possibility down the road.@Tetsuya:That is indeed a valuable suggestion and would be a great add-on to our product. We will figure out the ways for incorporating your idea in the Zoho Invoice’ time tracking module.Thanks & Regards,
    -Naren
    Zoho Invoice Team

  17. Tetsuya

    Great Feature!! But if you could, I hope that wanna see the actual amounts (beside unit costs) of each tasks in project detail screen.
    Regards.

  18. Tetsuya

    Great Feature!! But if you could, I hope that wanna see the actual amounts (beside unit costs) of each tasks in project detail screen.
    Regards.

  19. Chuma

    How does this work with Zoho Projects. Is there integration and how tight is it?

  20. Chuma

    How does this work with Zoho Projects. Is there integration and how tight is it?

  21. ajp1126

    Maybe I have missed something, and I haven’t spent more than 15 minutes looking at this, but how does this new feature integrate with Zoho Project? The invoicing feature works GREAT – love it – but I have been doing all of my time tracking in Project, then generating invoices through a simple click on the “Generate Invoice” button and voila.Not sure how I would use this if I am already using Project.

  22. ajp1126

    Maybe I have missed something, and I haven’t spent more than 15 minutes looking at this, but how does this new feature integrate with Zoho Project? The invoicing feature works GREAT – love it – but I have been doing all of my time tracking in Project, then generating invoices through a simple click on the “Generate Invoice” button and voila.Not sure how I would use this if I am already using Project.

  23. info@isolu.net

    I wanted to test it with one of my developer. One thing is missing to use it for us. The export feature.My developer would like to be able to export all is time for a project X to be able to bill his time to me.For now he we use your time tracking he as to add his time for me here and then add his time in an Excel file for him.So for now we will keep using Excel because this way my developer add all his time in it and at the end he just send to me his excel file and I bill my client.Let me know when we can export in csv the time tracking by project and by staff.Eric

  24. info@isolu.net

    I wanted to test it with one of my developer. One thing is missing to use it for us. The export feature.My developer would like to be able to export all is time for a project X to be able to bill his time to me.For now he we use your time tracking he as to add his time for me here and then add his time in an Excel file for him.So for now we will keep using Excel because this way my developer add all his time in it and at the end he just send to me his excel file and I bill my client.Let me know when we can export in csv the time tracking by project and by staff.Eric

  25. creativpixel

    This is exactly what I needed for keeping track of the time I spent on my projects!

  26. creativpixel

    This is exactly what I needed for keeping track of the time I spent on my projects!

  27. Deepa

    @Wim, Time tracking on the iPhone app is certainly on our agenda. We’ll update this space when this is made available.@francesco, absolutely valid suggestion. I’ve forwarded this to the product team for consideration.

  28. Deepa

    @Wim, Time tracking on the iPhone app is certainly on our agenda. We’ll update this space when this is made available.@francesco, absolutely valid suggestion. I’ve forwarded this to the product team for consideration.

  29. francesco

    instead of time spent field starting and ending time fields would be very useful

  30. francesco

    instead of time spent field starting and ending time fields would be very useful

  31. Wim

    Will the timetracking be available in the iPhone/iPad application?
    (ideal to track project at the customer or on route)Regards
    Wim

  32. Wim

    Will the timetracking be available in the iPhone/iPad application?
    (ideal to track project at the customer or on route)Regards
    Wim

  33. Deepa

    @kipawahouseboat, If you’d like us to help you with figuring things out and becoming a pro at time tracking, write to us and we’ll scheduled a personalized demo for you.

  34. Deepa

    @kipawahouseboat, If you’d like us to help you with figuring things out and becoming a pro at time tracking, write to us and we’ll scheduled a personalized demo for you.

  35. Marcel

    How about daily rates?

  36. Marcel

    How about daily rates?

  37. jeloinv

    This is great but can it be use for cyber cafe timing for those managing cyber cafe business?

  38. jeloinv

    This is great but can it be use for cyber cafe timing for those managing cyber cafe business?

  39. DJ

    How about connectivity through Android phones?

  40. DJ

    How about connectivity through Android phones?

  41. kipawahouseboat

    Great, perfect for me as a consultant (Talent acquisition) ! Need for figure a few things out, to make sure I use it the right way…and I don’t find tricks of the trade for it ???thanks it’s great !

  42. kipawahouseboat

    Great, perfect for me as a consultant (Talent acquisition) ! Need for figure a few things out, to make sure I use it the right way…and I don’t find tricks of the trade for it ???thanks it’s great !

  43. garyblissett

    Would help us if we had a daily rate option too.

  44. garyblissett

    Would help us if we had a daily rate option too.

  45. Deepa

    If you’d like to help us chisel out this feature just the way you want it to be, send in your ideal time tracking flow to support[at]zohoinvoice[dot]com or support[at]zohobooks[dot]com. Remember, we’ll never know your need unless you tell us.

  46. Deepa

    If you’d like to help us chisel out this feature just the way you want it to be, send in your ideal time tracking flow to support[at]zohoinvoice[dot]com or support[at]zohobooks[dot]com. Remember, we’ll never know your need unless you tell us.

  47. Deepa

    @David Troesch, We agree that an integration with Google Calendar would be fabulous. We do have this on our prospective additions and we’ll add your vote.

  48. Deepa

    @David Troesch, We agree that an integration with Google Calendar would be fabulous. We do have this on our prospective additions and we’ll add your vote.

  49. Deepa

    We are overwhelmed by the response to this feature. Thanks to everyone for posting your comments here! We aren’t done yet, you’ll see more inclusions to time tracking in the future.

  50. Deepa

    We are overwhelmed by the response to this feature. Thanks to everyone for posting your comments here! We aren’t done yet, you’ll see more inclusions to time tracking in the future.

  51. federica

    Great! It would be perfect to have the total of the costs for each project (rate/hour * hours for every task).

  52. federica

    Great! It would be perfect to have the total of the costs for each project (rate/hour * hours for every task).

  53. paulwitcombe

    Sweet.

  54. paulwitcombe

    Sweet.

  55. webmens

    Very nice! What i was waiting for! Please put the open projects on the dashboard, so we can see projects that have to be done or be invoiced. Also don’t forget the VAT, would be great if this could be mentioned at the task hour rate. Thanks!

  56. webmens

    Very nice! What i was waiting for! Please put the open projects on the dashboard, so we can see projects that have to be done or be invoiced. Also don’t forget the VAT, would be great if this could be mentioned at the task hour rate. Thanks!

  57. AHelpingHandOfc

    fantastic/marvelous – thanks zoho for the change in zoho books

  58. AHelpingHandOfc

    fantastic/marvelous – thanks zoho for the change in zoho books

  59. Oscar Pásaro

    So good

  60. Oscar Pásaro

    So good

  61. rjbullock

    Sweet!!!! This is just what I needed to keep me from jumping to FreshBooks! Thanks guys!

  62. rjbullock

    Sweet!!!! This is just what I needed to keep me from jumping to FreshBooks! Thanks guys!

  63. WStrategy

    Again, you´re incredible!

  64. WStrategy

    Again, you´re incredible!

  65. Jeroen

    What an excellent addition to an already great suite! Thanks, Zoho.

  66. Jeroen

    What an excellent addition to an already great suite! Thanks, Zoho.

  67. bj

    Your site is getting more refined as time keeps progressing. Excellent tool to an already awesome product.

  68. bj

    Your site is getting more refined as time keeps progressing. Excellent tool to an already awesome product.

  69. tenz

    exactly what I was waiting for…thx!

  70. tenz

    exactly what I was waiting for…thx!

  71. David Troesch

    Looks great, I hope that this feature has some kind of ical-compatible feature addition coming at some point. If it can’t be tied into my calendar/google calendar I’m not going to be able to use this new feature.

  72. David Troesch

    Looks great, I hope that this feature has some kind of ical-compatible feature addition coming at some point. If it can’t be tied into my calendar/google calendar I’m not going to be able to use this new feature.