Sharing folders is now possible in Zoho Docs. You can organise your files into folders and securely share them with your team internally, or with external partners, clients and customers. Shared folders are ideal for teams working together on a project. When you create a new shared folder and add people to it, the files in the shared folder will appear in their Zoho Docs just as they do in yours. Any member of the shared folder can add, delete or edit the content within that folder, based on the access privileges.Learn More
Zoho Docs for your desktop is the new file synchronization service that lets you sync all your files in Zoho Docs to your computer and vice versa. The syncing is instantaneous, meaning, the syncing happens whenever you modify or add a new file or a folder either in Zoho Docs or in your computer. This helps you to work on your files offline, which gets updated to your Zoho Docs as soon as you go online. You can even sync your files to multiple computers using the same Zoho Docs account, which enables you to work from any of your computer; be it your office or home computer.Learn More
Zoho Docs presentation tool now sports a fresh look with the new gray interface that looks more neat and professional. You will find the menu tabs well organized with feature sets smartly grouped under each tab. The new UI also aims to provide a consistent user experience across other document editors within Zoho DocsLearn More
Zoho Docs now lets you sync your Dropbox files and access them within Zoho Docs. You can edit your Dropbox documents with our in-built document editors and collaborate on them from a common worspace. You can also access your Zoho Docs files across computers, through Dropbox.Learn More
Zoho Docs now provides an option to share a document as a link. You can upload a document and share it as a link with users of the organization or with non-Zoho users. The document link will automatically be updated every time a change is made to the document, so you don’t have to keep resending it. You always view the latest version of the document when you click on the link.Learn More
You can now have multiple administrators for a workspace, by assigning the admin role to other members of a workspace. With this role users can add, edit or delete files from a workspace and also change access roles. This will be useful when the admin for a workspace, is no more a part of the organization, then the other admins can manage the workspace.Learn More
An Admin can now change the owner of a document to another user within the organization. This will be useful, when a user leaves the organization and another user can be assigned to handle the document. Also, the Admin will now be able to restore documents, which a user deleted by mistake.Learn More
Previously we had a separate Share Externally option, to share password-protected files with non-Zoho users. Now Zoho Docs has merged this option in the Share option in the box that appears when you click on the Share button. Now you can carry out the Share externally functionality by clicking on the “Anyone With A Link” option.
With this newly added feature, you can now move, shared documents also to your personal folders. The documents can be found in folders under “My Folders” in the Personal Folders section.Learn More
You can now tag shared documents also and use the full-text search option to find them, using a search term. The documents will appear in the search result listing.Learn More
Now you can set a reminder for your own documents, with the new Task Reminder option. This option will let you know which tasks you have to complete when for a documents, helping you meet task deadlines more effectively.Learn More
You can now add a description for a document when creating it, to make it easier for you to know what content or data the document contains.Learn More
Now you can directly find out in your document list, whether a file has been checked out and by whom when you find a lock icon next to the document that has been checked out.
Now you can view the shared details listed directly in line with the document itself in the Document Listing. Each share option has its own distinct icon so it makes it easier to find out if you’ve shared the document privately, with a group or with an organization, by just hovering over the icons. Previously shared details could be viewed only when clicking on the properties option for shared documents.
We've enhanced the appearance of the comment box and now users will be able to see their profile picture along with their comment. Commenting on documents will also be much easier as we have added a comment option in the document list.
You can now make your document public by sharing the link within the organization by embedding it in your organization's website or a blog. You can also publish the document externally to anybody on the web by embedding the link in an external website or blog.
Preview your images and PDFs, before you plan on sharing them. This will make it easier for you to know, if you are sharing the correct image or PDF. You can also assign tasks, add comments, add a description or embed the file in a website or blog, directly from the preview mode.
Zoho Sheet now has a new and more professional look. We have moved to a Grey theme, in tune with Zoho Docs and Zoho Writer, so your experience with the office suite is more standardized.
You can now set the regional locale of your spreadsheet to make use of regional settings. For example, if locale set is as Germany, then the numbers will be shown and interpreted with dot as thousands separator and comma as the decimal point. Automatically Euro currency will be shown in the toolbar and the date formats will be as per the locale.
We have revamped our collaboration functionality to give you a more reliable real-time collaboration experience. Permission change will now take effect immediately, prompting users to reload the document with new permissions. You can now open a single spreadsheet in multiple tabs or have the same spreadsheet opened in different places from the same user account. We allow up to 50 concurrent users to collaborate on a spreadsheet. Beyond that, users will be presented with a read-only view of the spreadsheet.
We have removed the Save button and now your spreadsheet will be auto saved, every time you make a change to your document. You now don't have to worry about saving your content manually and can work on your spreadsheet uninterrupted.
You now have different options while pasting like paste the values alone (without the formulas) or paste the formats alone, transpose the range, etc.
As you type in your cells, unique matching values from the same column in the current table will be shown automatically and you can either accept the auto-completion or ignore it and continue typing. This is quite useful when you have a table with repeatable values in a column. This feature enables the user to input content quickly.
Co-authoring a presentation has always been easy and effective with simple file sharing, real-time edit views and live chat functionality. This update, we are making it even better with the live edit notifications. You will now be able to see who is editing the presentation and exactly where they are working in a document. A part of the content will be highlighted and marked with the name of the person who is currently editing the presentation.
Aligning objects on a slide just got easy with smart guides. Smart guides are the dotted lines that appear default, when you try to position an object on a slide. The smart guides will come in handy when you are aligning multiple objects in a context, for instance; while creating flowcharts and diagrams. You can also extend the usage of smart guides to images, text boxes and media files.