Zoho Docs-Online document management provides an easy, reliable and secure way to share files. It acts as a centralized repository, where you can upload and store all your documents and share them with multiple users in your organization who might be situated in different locations.
With Zoho Docs sharing becomes simpler, its user-friendly interface lets you keep a track of all the files you have shared with others what others have shared with you. It provides various sharing options where you can either share files individually or with a group.
The sharing options that Zoho Docs provides are:
Private File Sharing
Zoho Docs allows you to share files privately with an individual, by entering the email address manually and assigning permissions (Viewer/ Collaborator/ Co-Owner) to the recipients.
Group File Sharing
Group sharing allows multiple users to work and collaborate in real-time. Group owners can upload and share multiple documents at once with group members and can set access permissions (Viewer/ Collaborator).
Workspaces make it easier to share and collaborate on files, as a group or team . It is like sharing a folder, you can upload documents and share the entire workspace, so other shared users can view/edit all documents inside the folders and sub-folders in the workspace. You can assign individual level permission(Viewer/Collaborator) to the shared users in the workspace.
Share Files Externally:
With Zoho Docs you can also share files with non-zoho users. If your document contains sensitive or confidential information, it can be shared with a password-protected download link, so only authorized users can download the document on entering the password. This feature also provides email notifications for file delivery and when a recipient downloads the file. You can be assured of file delivery and also track the status of a particular file, like who downloaded a file, when a particular file was downloaded and how many times the file has been accessed.
When sharing documents, Zoho Docs also allows you to assign tasks to shared users. Adding tasks will help keep a track of what task has been assigned to which individual and what work has to be completed on each document. An estimated completion time can be added to each task, so the owner of the document will know when the task is due and the user to whom the task has been assigned can plan out his work schedule, to meet the set deadline.