Help Documentation

1. Overview

Zoho Docs for your desktop lets you to sync your files in Zoho Docs to your computer and vice versa. The syncing is instantaneous, meaning, the syncing happens whenever you modify or add a new file or a folder either in Zoho Docs or in your computer. This helps you to work on your files offline, which gets updated to your Zoho Docs as soon as you go online. You can even sync your files to multiple computers using the same Zoho Docs account, which enables you to work from any of your computer, be it  your office or a home computer.

2. Download and Install Zoho Docs for your Desktop

Zoho Docs for Desktop can be installed on a Windows, Mac or Linux computers. The details of the supported OS on are given below:

PlatformOs VersionsDownload Zoho Docs
Windows XP, Vista, Windows 7 and Windows 8 Download
19 MB | Windows MSI Installer
Mac OSX 10.6 or later versions Download
22 MB | DMG Package
Linux
Ubuntu x64 Download
12 MB | Debian Package
Ubuntu x86 Download
10 MB | Debian Package

 

Installation Procedure

  1. Download the ZohoDocs.dmg to the computer where you wish to install
  2. Double-click the ZohoDocs.dmg. This opens the installation window
  3. Drag the Zoho Docs icon to the Applications folder to begin the installation and follow the instructions to complete

3. Login using Credential

After Successful installation, Zoho Docs login screen is displayed

Zoho Docs Signin

Specify your Zoho username and password to sign-in. After signing in, you will be asked to choose the sync folder to which the files from Zoho Docs be synced

Note: If you are connected to the internet via a proxy server, you will see an error as "Could not connect to Server" with a link to configure Proxy Server.

4. Setup Completion

The default sync folder location will be  home/<username>/Zoho. You can change it to a preferred location. The next step is to choose the folders in your Zoho Docs to be synced to your computer. Click Zoho Docs Folders button

Zoho Docs Setup

The default option is to sync all the folders in your Zoho Docs account. You can choose to sync only the selected folders and workspaces from your account. Select the required option and click OK. Click Next to see the summary of your setup.

Zoho Docs Setup Complete

Click Finish to complete the setup and to start syncing. You can verify the status of the sync from the Zoho Docs icon available in your menu bar.

Zoho Docs Sync Tray Icon

5. Configuring Proxy Server

If the computer do not have a direct internet connection, you can specify how Zoho Docs should reach the internet. You can get into this screen by either clicking the Configure Proxy link on your login screen or by choosing the Settings option by right-clicking the Zoho Docs icon from your menu bar.

Configure Proxy

Specify the details of the Proxy server and the authentication details, if required, and click OK.

6. Bandwidth Settings

Zoho Docs lets the users set the bandwidth limit for upload and download. While the default is set at "Low" for both upload and download, the users can change as per their requirement.

Bandwidth Settings

7. Select Folders / Workspaces to Sync

By default, Zoho Docs will sync all the files from your Zoho Docs account to your computer. If you have missed to choose the folders during the initial setup or if you wish to change the setting at a later point, you can do by choosing the Settings right-click menu from the Zoho Docs icon in the menu bar.

Settings Folder

Click the Zoho Docs folder and choose the required option

Sync Options

Choose the Folders and Workspaces that you would need to sync and click OK.

Settings Folder

Note: If you have already synced all folders initially and if you choose to remove few folders now, those folders and files will automatically get deleted from your computer, provided the file versions on computer and your Zoho Docs are the same.

8. Syncing Docs to Multiple Computers

If you have multiple computers, say one at the office and one at home, you can still sync the files in your Zoho Docs account to all the computers. All you have to do is to download the Zoho Docs Sync and install on all the computers to which you wish to sync your contents. Follow the steps below:

Download and install Zoho Docs on all the computers to which you wish to sync your contents

Use the same Zoho account to login in all the computers

Follow the setup instructions to configure proxy settings and to choose the folders.

The settings need not be the same in all the computers. For example, you can choose to sync all the folders in one computer and only selected folders in another.

It is all set now. Whenever there is a change in the files in any of the computer, it automatically get updated  in all the other computers and to your Zoho Docs and vice versa

9. Disconnecting a Computer

When you no longer wish to sync your Zoho Docs and the computer, you can Disconnect that computer. When you Disconnect a computer, the contents of your sync folder in that computer is not deleted, only the sync between that computer and Zoho Docs is stopped.

To Disconnect a computer,

Choose Settings from the right-click menu of Zoho Docs icon from the menu bar.

Select the General tab

Click Disconnect This Computer button. Click OK on the confirmation message
Disconnect Computer

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