Developer API Help

uploadFile Method

Purpose

You can use this method to attach files to records.

Request URL

XML Format:
https://crm.zoho.com/crm/private/xml/Leads/uploadFile?authtoken=Auth Token&scope=crmapi&id=Record Id&content=File Input Stream

JSON Format:
https://crm.zoho.com/crm/private/json/Leads/uploadFile?authtoken=Auth Token&scope=crmapi&id=Record Id&content=File Input Stream

Request Parameters

Parameter Data Type Description
authtoken* String Encrypted alphanumeric string to authenticate your Zoho credentials.
scope* String Specify the value as crmapi
id* String Specify unique ID of the record to which the file has to be attached.
content* FileInputStream Pass the File Input Stream of the file

* - Mandatory parameter

Important Note:

  • The total file size should not exceed 20 MB.
  • Your program can request only 15 uploadFile calls per 5 min. If API User requests more than 15 calls, system will block the API access for 15 min. 
  • If the size exceeds 20 MB, you will receive the following error message: "File size should not exceed 20 MB".
  • The attached file will be available under the Attachments section in the Record Details Page.
  • Files can be attached to records in all modules except Reports, Dashboards and Forecasts.

Java Code to Upload a file to a record

You can run this program in your Java Environment to upload a file to a record.

In the program, you need to specify values for the following:
  • Your Auth Token
  • The ID of the Record
  • The uploadFile Request URL in the format mentioned above
  • The File Path i.e the location of the File

import java.io.*;
import org.apache.commons.httpclient.*;
import org.apache.commons.httpclient.methods.*;
import org.apache.commons.httpclient.methods.multipart.Part;
import org.apache.commons.httpclient.methods.multipart.FilePart;
import org.apache.commons.httpclient.methods.multipart.StringPart;
import org.apache.commons.httpclient.methods.multipart.MultipartRequestEntity;
import org.apache.commons.httpclient.methods.multipart.PartSource;
import org.apache.commons.httpclient.methods.multipart.ByteArrayPartSource;

public class UploadFile 

{
      public static void main(String a[])
      {
            try
            {
                  String auth_token = "USER AUTH TOKEN"; 
                  String auth_scope = "crmapi";
                  String targetURL = "https://crm.zoho.com/crm/private/xml/Leads/uploadFile";
                  String recordId = "RECORD ID";
                  String file = "FILE NAME";
                  File f = new File(file);
                  FileInputStream fis = new FileInputStream(f);
                  ByteArrayOutputStream bos = new ByteArrayOutputStream();
                  int c;
                  while ((c = fis.read()) != -1)
                  {
                        bos.write(c);
                  }
                  byte[] fbArray = bos.toByteArray();
                  targetURL = targetURL + "?authtoken="+ auth_token +"&scope="+ auth_scope;
                  PartSource ps = new ByteArrayPartSource(file,fbArray);
                  PostMethod post =new PostMethod(targetURL);
                  Part[] fields = { new FilePart("content",ps), new StringPart("id", recordId), };
                  post.setRequestEntity(new MultipartRequestEntity(fields,post.getParams()));
                  HttpClient httpclient = new HttpClient();
                  httpclient.executeMethod(post);
                  String postResp = post.getResponseBodyAsString();
                  System.out.println("postResp===========> : "+postResp);
            }
            catch(Exception e)
            {
                  e.printStackTrace();
            }
      }
}

Sample Response

<?xml version="1.0" encoding="UTF-8" ?>
<response uri="/crm/private/xml/Leads/uploadFile">
      <result>
            <message>File has been attached successfully</message>
            <recorddetail>
                  <FL val="Id">335751000000578001</FL>
                  <FL val="Created Time">2012-06-20 14:57:34</FL>
                  <FL val="Modified Time">2012-06-20 14:57:34</FL>
                  <FL val="Created By"><![CDATA[krrish]]></FL>
                  <FL val="Modified By"><![CDATA[krrish]]></FL>
            </recorddetail>
      </result>
</response>

Data Storage Limits

  • Default storage limits for the organization are:
  • Free Edition - 256 MB for the Org.
  • Professional Edition - 256 MB for each user license
  • Enterprise Edition - 512 MB for each user license 
  • Extra file storage:USD 4/Month/GB
    For the existing users, the revised pricing will be applicable from the next billing cycle.

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