Overview
You can remove old or unwanted records from your database by directly deleting them from the View. Once a record is deleted, you cannot retrieve the data it contained.
Who can delete records?
- The application owner
- Shared users with access permission to delete records in a view.
Deleting records from the GUI
You can delete a single record or multiple records or all records in a view, directly from the Zoho Creator GUI.
- To delete a single record/multiple records,
- Select the check-box of the records to be deleted and click on Delete button, as shown in the screen-shot below.
- Zoho Creator will display a pop-up message to confirm the action. Press OK to delete the records or Cancel to go back to the view.
- To delete all records in a view,
- Create a view with criteria to list only the records to be deleted
- Select the check-box displayed in the column header and click on the Delete button.
- Zoho Creator will display a pop-up message to confirm the action. Press OK to delete the records or Cancel to go back to the view.
Note:
- If the Delete option is not present in your view, you do not have permission to delete the records.
Related FAQ
Is there a bulk delete option to empty my database (i.e) all the records in a view?
As of now, Zoho Creator does not support emptying an entire View. However, as a work around, you can create a copy of the Form ( based on which the view is created) and then delete the original Form, which in turn will delete the corresponding view and all its data. To make a copy a Form,
- Go to the Script tab and select the Form to be copied from the Select Form dropdown.
- Select Form Definition -> With Action from the left side tree. The Script definition of the entire form will be displayed in the editor area.
- Copy the entire script displayed
- Now, select New Form under Select Form dropdown, displayed on the top left.
- In the script editor, paste the copied code, modify the form name and Save Script. A copy of the original form will be created
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