An application created in Zoho Creator can either be Public or Private. All Forms and Reports in a public application is accessible by public visitors. A Private application can be accessed only if the owner of the application shares it with specific users. By default, an application created in Zoho Creator is private. The Setting -> Share option displays the layout of the application on the left-side with the forms and reports arranged under each tab. The admin user (application owner) can share the entire application or only specific forms and reports, with anyone who has Internet access and an e-mail id. If the shared user holds an existing Zoho account with login id as the shared e-mail id, he can just Sign in to access the application.If the shared user does not own an existing Zoho account, he has to Sign Up with the e-mail id specified in the invitation e-mail.
The application owner can control the access permissions of shared users using the Report Settings -> Permissions option. Refer the topic, Access Permissions for more information on configuring the access permissions for users.
When a user adds or modifies a record in his shared application, the name of the user who added/modified the record and the time when it was added/modified will be automatically stored. This information will be displayed in the view, if the following columns are selected from Report Settings -> Column Properties option. Refer the topic Display username and time for more information.
Zoho Creator enables the administrator to share the entire application or only specific forms and views, from the Invite Tab. The number of users with whom the application can be shared, depends on the subscription plan.
List of Users
List of User Groups
This feature will enable the administrator to share his application with all users in his domain, with a single click.
To share with all domain users,
The administrator can enable public access to an application or specific components in the application.
To enable public access,
The Shared Details tab displays the count of shared users and groups for each component with details and also provides option to unshare in bulk and re-invite users.
The administrator can add new users, delete existing users, activate or deactivate users and change roles from the Manage Users link displayed in the Share tab. By default, a user will be added with role as User. If you'd like to change the "Role" of an existing user to Developer or vice versa, click on the change link displayed next to the Role of a user.
The administrator can create manage personal groups from the Manage Users link displayed in the Share tab.
Zoho Creator supports three levels of sharing an application with users. You can share the entire application (i.e) all forms/views in the application, or share a page (i.e) all the forms and views configured in a specific page/tab or only specific forms and views in the application.
Sharing an entire application enables the shared users to access all the forms and views in the application. To share the entire application with users, select the Application name from the Component tree and share with users.
You can organize the Forms and Views in your application under sections/pages and configure page level sharing. Refer the topic Customize Look and Feel to organize the layout of your application. To configure page level sharing, select the respective section/page from the Component tree and share with users. Shared users will be able to access all the forms and views in the page/section.
Sharing specific Forms and Views in the application, enables the shared users to access only the specific Form/View. To configure form/view level sharing, select the respective form/view from the Component tree and share with users.
To allow a shared user to edit the application, please refer the following link.