• Zoho Calendar User Guide

  • HelpUser GuideCustomize Settings (Applies to all calendars)

    Customize Settings (Applies to all calendars)

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    You can configure your calendar settings and make it work just the way you want it to. Here is how:

    • Click on the "Settings" link available at the top (or) click on the "Settings icon" in the shortcuts available at bottom of the page.
    • Now, click on "My Preference" option from the list on the left.
    • Once you are in the "Preferences" page, modify any of the following settings. Ensure you save the changes before you quit.

    Time Zone

    • Go to Settings » My Preference.
    • In the "Time Zone" section, click on "Show All" link to list the time zones.
    • Select the appropriate time zone from the list and click on "Save" button to update.

    Note:

    This configuration change is global across all Zoho applications.

    Date and Time format

    Date format

    Zoho Calendar supports two date formats. They are, "mm/dd/yyyy" and "dd/mm/yyyy". Here is how to change it:

    • Go to Settings » My Preference.
    • Select a desired date format from the "Date Format" drop down box.
    • Click on "Save" button to update.

    You can see the changes when creating events, searching for events and also in the calendar's Day and Week view.

    Note:

    This configuration change is global across all Zoho applications.

    Time format

    Apart from the regular 12-hour time format, you can also switch to the 24-hour clock. Here is how to toggle between modes:

    • Go to Settings » My Preference.
    • Select a desired format from the "Time Format" drop down box.
    • Click on "Save" button to update the changes.

    Note:

    This is not global across Zoho Applications.

    First day of the week

    • Go to Settings » My Preference.
    • In the "Week starts on" section, select the start day on the drop down box.
    • Click on "Save" button to update the changes.

    By default, the week starts on Monday.

    First and last day of work week

    "Work Week" view is customized to show your official working days only. Zoho Calendar lets you configure your work week as in the case of Middle-East countries.

    • Go to Settings » My Preference.
    • In the "Work Week" section, select the "week start on" from the drop down box.
    • Then, select the week ends on from ends on drop down box.
    • Click on "Save" button to update the changes.

    Work week cannot start and end on the same day. By default, the work week would be from Monday to Friday.

    Start and End of work hours

    "Working hours" settings enables you to customize working hours on calendar view. To configure:

    • Go to Settings » My Preference.
    • In the "Work hour" section, select the work start time from "Starts on" drop down box.
    • Then, select the work end time on the "Ends on" drop down box.
    • Click on "Save" button to update the changes.

    Automatic Invitation - Allow/Don't Allow

    With this settings, you can restrict others from sending event invitation and creating events on your calendar without your approval, thus preventing spam. Instead, the invitations will reach you on your primary email address, and you can accept the invitation from the email by clicking on the "Update" button.

    • Go to Settings » My Preference.
    • In the "Automatic Invitation" section, select either "Allow" or "Don't allow".
    • If you select "Don't Allow", you will have to approve the invitation from the email invitation.
    • Click on "Save" button to update the changes.

    By default, the "Automatic Invitation" is set as "Allow".

    Cancelled Events - Show/hide

    If you do not want to display the denied/cancelled events on your calendar, you can configure in your settings option. To configure:

    • Go to Settings » My Preference.
    • In the Denied Event section, select "Allow" to allow cancelled event to be displayed (or) "Don't allow" to restrict cancelled event from being displayed.
    • Click on "Save" button to update the changes.

    Default View (Day, Week, Work Week, Month, Agenda)

    You can view your Zoho Calendar in five different views: Day, Week, Work Week, Month and Agenda. To configure:

    • Go to Settings » My Preference.
    • In the "Default view" section, select the preferred View from the drop down box.
    • Click on "Save" button to update the changes.

    By default, The "default view" would be Day view.

    Configure email address for reminder notification

    By default, the reminders you schedule will be delivered to your primary email address. However, we allow you to specify your preferred email address on which you want to receive your reminder mail. Your preferred email service can be Zoho, or even otherwise.

    • Go to Settings » My Preference » Email Notify.
    • In the "Email Address" field, type your preferred email address.
    • Click on "Save" button to update the changes.

HelpUser GuideCustomize Settings (Applies to all calendars)

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