• Frequently Asked Questions

In this section, we have put together commonly asked questions about Zoho Calendar usage.

Zoho Calendar Basics

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Import, Export & Sync:

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  • Does Zoho Calendar provide facility to fully import or migrate my events from other calendar applications?
  • If you have been using any other calendar service, but want to migrate to Zoho Calendar, we enable you to do so with no loss of data. You can import events from other calendars, subscribe to public calendars, and also attain two way sync between Outlook and Zoho Calendar.

  • How can I export only selected events from my calendar?
  • Zoho Calendar enables you to export selected events alone to an ICS file. This can be done by listing all the events using "Search" option, and selecting the events from the list and click on "Export" link.

  • Can I export my calendar as a URL so that I can mail the URL to my friends?
  • You can export all events of your calendar and mail it to a friend so that he could import them to his own calendar. This can be done by sharing the ical URL of the calendar.

  • How can I export my calendar as html?
  • With Zoho Calendar, you can export your calendar events as a URL and it of two kinds: Private and Public. These URLs can be used by others to either import to their calendars or to subscribe and thereby get updated on your schedule.

    Public/Embed URL : Usage of this URL is based on sharing privileges you offer, and you can limit access to it. It is therefore suitable for public use and embedding.

    Private URL : It is unique for a calendar. As it does not need authentication to be accessed, avoid sharing this URL with others. It is most suitable for personal reference.

Microsoft Outlook

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Share & Embed

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  • How do I reset my private URL?
  • If your private URL is exposed to unauthorized users, you can prevent their access by resetting this URL. On your calendar page, right click on the calendar, and select "Share" on the context menu. In the sharing page, click on the "Reset" button beside the iCal URL and html URL. Once reset, the exposed URL will not be usable.

    Note : Reset the iCal URL immediately if exposed publicly.

  • Whom can I assign Delegate/Manage privilege to?
  • If you want someone else to manage your appointments for you, you can assign Delegate privilege to them. This will enable them to perform all calendar operations as the calendar owner, except delete the calendar. This is most useful for a manger who can let his secretary handle his schedule for him.

  • When I have embedded my calendar on my website, how can I enable viewers to subscribe to my calendar?
  • You can enable viewers to subscribe to your embedded calendar with the "Link To" button which Zoho Calendar provides. The URL for this button is available under "More Links" in the calendar details page. If you include this button on your website, viewers can click on it and they will be subscribed to your calendar.

  • I am a doctor. How can calendar sharing be useful for me to manage my appointments?
  • As a doctor, you will have to publish your schedule on your website for all your patients to view. Based on your free time, patients should be able to request an appointment via email for you to approve. This can be achieved with "Web API for requisition".

    Using this link, the viewer will be able to specify his name, email address, date, time and reason for appointment. An email request will be sent to your mail box. You can either approve or deny the request based on your convenience.

  • Can I share my calendar with a group?
  • As of now, group calendar is under implementation, and till then you can use the individual sharing feature for the same purpose. Add the email addresses of the members of a group to the access list and only they will have access to the calendar. In addition, you can set access permission to each user.

  • Before inviting a friend to a scheduled meeting, How can I know his free/busy information?
  • Free/Busy feature of Zoho Calendar enables you to check if your invitees will be free to attend the event which you are hosting. On the create event window, click on Add Attendees link, and type the email addresses in the field provided. Click on the "Free/Busy" link beside the field to display the free and busy information of the invitees. If some users are busy at that time, you can also navigate to the next time slot to know when they will be free and schedule the event accordingly.

  • I am a manager. How can I enable my Steno to manage my calendar on my behalf?
  • If you are too busy to manage your schedule, you can let your secretary do it on your behalf. Share your calendar with your steno, and assign the Delegate/Manage privilege. This can be done by right clicking on the calendar you want help with and select "Share" option. In the calendar sharing page, add your steno's email address in the individual sharing field and assign the Delegate permission on the drop down list.

  • How can I retrieve the shared calendar I deleted accidentally?
  • If you have deleted the calendar that was shared to you, you can get back the deleted calendar. For that, request calendar owner and owner can email you the Calendar URL. Using the URL you receive by email, you can retrieve the shared calendar. This is achieved with the "Mail To" link provided under Other links in the calendar details page.

  • What is the need for embedding calendar on websites?
  • If you embed your calendar on websites, you can make it publicly visible to all. In addition, you can enable the viewers to subscribe to your calendar, and also request appointments from you via email.

  • The embedded calendar does not suit my website's colour theme. Can I change it?
  • With Zoho Calendar, you can customize the view of the embedded calendar to suit your requirements. "Customize for more Templates" link is available below the embed url in the calendar details page. Customization includes changing the view of embedded calendar, managing height and width of the calendar and the colour schemes to suit your website. There are ten predefined coloured templates to choose from.

  • When embedding a calendar, it is always displayed in day view. Can I change it to month view?
  • Yes, you can customize the embedded calendar. On the calendar embed page, click on the link "Customize for more templates" provided below the embed URL. Along with the ten different predefined templates, you will also have a drop down box to select the view. Using it, you can specify the view you want to embed the calendar in, either day, week or month view.

Subscription

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Calendar FAQ

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